Page 54

PY26 WHEAP Manual

53 Revised: August 2025 • When tax documents are provided as income verification for self-employment, the federal 1040 form and the Schedule 1 (Form 1040) must be included in the upload. State returns and other federal forms not related to the self-employment income are not required. • Multiple uploads can be attached to one income type. • Avoid using the application number as part of the file name because the HE+ System adds the application number as the first part of the document name during the document upload.

Zero income: When the household is identified as a zero-income household, the required ZIFs are to be uploaded to the application. When ZIFs are required, the form(s) are retained by document upload. If there are multiple adults on the application, a separate ZIF is required for each adult. Agencies may upload separate ZIFs or scan all ZIFs and upload as one document. A ZIF may not be required if ignored income has been verified through a third-party source. The verified income may be uploaded in lieu of the ZIF. Application System Notes should be clear why a ZIF was not completed.

Naming the document: • Identify the file with the case head and/or household member name to ensure the correct file is uploaded to the associated application. • Avoid using the application number as part of the file name because the HE+ System adds the application number as the first part of the document name during the document upload.

3.3.6 Seasonal Workers’ Income Seasonal workers are individuals whose primary employment/source of income is normally earned in fewer than 12 months per year. Seasonal workers may be paid on a 12-month basis but earn their income in fewer than 12 months. If the seasonal employment has not been in effect for 12 months, calculate the seasonal income from the start date to the end of the prior month (of the application date) and divide by the number of months this covers. Contact the HE+ Help Desk if you are unable to utilize W-2 to verify the seasonal income.

If an individual is determined to be a seasonal worker, indicate in System Notes what information was used to make this determination.

Individuals who have regular (year-round) employment or source of monthly income and hold second jobs in seasonal businesses are not seasonal workers for the purpose of calculating income. An individual who holds a seasonal job but is not determined to be a seasonal worker because they have a regular source of income should have each income calculated per the test period.

A seasonal worker may have more than one job or source of income. If a household member’s primary source of income is determined to be seasonal, divide by 12. If the seasonal employment has not been in effect for 12 months, calculate the seasonal income from the start date to the end of the prior month (of the application date) and divide by the number of months this covers. All other income types should be counted as per policy for that income type.