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96 department via a Voluntary Repayment Agreement (VPA) and FIS cannot update the 1099-MISC to adjust this.

If any of the information included in the FIS contract changes (i.e., bank account used for deposits, change of director or owner, changes in W-9 tax forms, etc.), the child care provider must submit the new information to FIS. FIS contracts do not need to be renewed.

This section last updated 12/1/2022

Section 14.4 Provider Prices and Registration Fees Child care providers set their own prices and fees. Licensed providers, public school programs, and out-of-state providers must submit their full-time and part-time weekly prices in writing to the local agency or through the Child Care Provider Portal. This is required before authorizations can be written and before the effective date of a price change.

All providers who require parents to pay a registration fee, regardless of regulation type, must submit their fee amounts in the Child Care Provider Portal or in writing to the local agency before parents can receive funds to pay registration fees (see 19.2). If a provider does not charge registration fees, this must be indicated in the Child Care Provider Portal or reported to the local agency.

If prices or fees already exist and there are current authorizations or fee payment requests, the local agency must record the provider’s price or fee in CSAW with a begin date set for the first of the following month or a future month. If prices or fees exist, the effective date of the new price or fee cannot be a past date.

If prices or fees do not exist or there are no current authorizations or fee payment requests, prices and fees can be entered with a past effective date. Prices and fees are separate; if prices exist with current authorizations but there are no fee payment requests, fees can still be entered with a past effective date and vice versa.

Example: Kid Zone has four (4) children with authorizations to their facility. No families have requested registration fee payments for this provider. They have full-time and part- time prices entered. On January 15, Kid Zone reports a change in prices. They also report their fee amounts for the first time. The fee amount can be entered with a past effective date (i.e., December) because there are no fee requests. However, the price change can only be effective February 1 or later because there are existing authorizations.

This section last updated 12/1/2023