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Note: If the child’s copayment has already reached the 152-hour monthly cap (see 18.2), no additional copayment will be charged.

A change in providers will impact the provider price that is used in the subsidy calculation. If the new provider is in a different county/tribe than the previous provider, the subsidy calculation will use the Maximum Rates for the new county/tribe (see 18.5.1).

A change in the child’s age will not change the age bracket used for Provider Price or Maximum Rates (see 18.5) until the next eligibility renewal.

If an eligible child is added to a case, the eligibility period is extended and a new renewal date is established. The authorizations for any eligible children on the case can be extended to the new renewal date (see 3.5.1). CSAW will continue to use the same age bracket for the Provider Price and Maximum Rates in the monthly subsidy calculation for any child with an authorization until the month after the new renewal date.

Agency workers must continue to use an “Override (Disability)” Price Type for the applicable provider until the next renewal if the child’s Wisconsin Shares Inclusion Rate Request form (DCF-F-2976-E) (see 16.4.1) expires during the eligibility period. Agency workers must not enter the “Override (Disability)” Price Type if the family or provider indicates that they no longer need the increased subsidy amount or if the child changes providers.

This section last updated 7/1/2026

Section 18.6.3 Provider Changes When a child care provider submits new prices, the agency worker must enter the new prices in CSAW and the subsidy calculation will use the new provider’s price for the next month’s calculations. If the new provider price is higher than the Initial Amount or Agency Ceiling the subsidy amount will not change (see 18.5). For information about entering new Provider Prices, see the CSAW User Guide - Child Care Provider Screens.

When a child care provider gives a family a discounted price for an ongoing authorization, the agency worker must apply the discounted price to authorizations as of the first of the next month, and the subsidy calculation will use the discounted price instead of the provider’s regular price. For information about entering a Provider Price discount, see the CSAW User Guide - Authorizations. When a child care provider stops giving the family a discounted price the removal of the discount is effective the date the family no longer receives the discount.

Example: Aziz is an employee at the child care provider that his child, Omar, attends. He receives a 50% employee discount. Omar has an authorization for January 1 through