Page 132

July 1, 2026

131 12.2) even if it is not used for the subsidy calculation to document the parent reported the discount and the agency worker attempted to enter it in CSAW.

Example 2: Judy’s two (2) children are attending Sammy’s Day Care. The provider’s regular rate for each child is $350 per week. Because Judy has two (2) children in care, the provider offers a discounted price of $300 per week for each child. When entering the discounted price in CSAW, the agency worker receives the following error message: “Override Price: Weekly Override price cannot be more than agency rate of $225.” Because the provider’s discounted price is higher than the initial hourly amount and agency ceiling, CSAW will not accept the discounted price. The agency worker changes the Provider Price Type back to Full-Time and documents the discount in case comments.

Example 3: Sandy works for a child care provider, 123 Child Care, and receives an employee discount of 10% off the regular provider price. Sandy requests an authorization to 123 Child Care and informs the local agency that she also works there. Sandy does not inform the local agency of the discounted price. This is discovered six (6) months after the authorization started and would have resulted in Sandy receiving a lower subsidy. An overpayment should be established from the begin date of the authorization through the end of the current month.

Discounts can only be applied to subsidy payments for parents using licensed child care providers. Discounts are disregarded for certified child care providers. This is because the maximum hourly rate for regularly and provisionally certified providers is set at 90% of the licensed family hourly rate and certified providers are not required to provide prices (see 14.4.2).

Example 4: Randy’s Licensed Group Child Care is giving Audrey a 50% discount because she works for the provider. The child care provider’s weekly price is $300. The weekly amount after the discount is applied to the provider’s regular weekly price is $150. The discounted amount should be entered on the Weekly Hours page in CSAW by selecting the Override (Discount) option in the Provider Price Type field and entering the discounted price in the Override Price field. CSAW uses the discounted price for the subsidy calculation instead of the regular provider price because it is lower than the initial hourly rate and the agency ceiling.

Example 5: Bella’s child, Luna, has an authorization for 28 hours per week. Bella is enrolled in AmeriCorps, which provides a weekly stipend of $200 to help cover the cost of child care. When Bella informs her agency worker, the worker subtracts the amount that AmeriCorps will pay from the provider’s weekly price that is entered in CSAW – this is the discounted price. The agency worker then enters the discounted amount into CSAW and CSAW accepts the discounted price because it is lower than the initial hourly amount and the agency ceiling.