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July 1, 2026

111 to choose if they will attend in-person or virtually and the class meets Monday, Wednesday, and Friday. Ashley has elected to attend the class virtually. Class C is entirely online and is not part of an accelerated program. Ashley will need to complete assignments for Class C on a predetermined schedule, but there are no scheduled class times. The authorized hours include the hours Ashley needs for Class A and Class B and up to one (1) hour per week per enrolled credit for Class C. Ashley will need to give the agency worker her class schedule for Class A and Class B to verify her approved activity, but the agency worker does not need to document the schedule.

Example 4 (Accelerated program): King is enrolled in an accelerated nursing program. The program expects students to complete 40 hours per week of class and study time. Some classes have set log-in times, while other classes are asynchronous (King can watch a prerecorded lecture at any time). King also has some clinical hours. There are strict deadlines for completing coursework. King needs child care for his child, Sasha, for class and study time. Sasha’s authorization includes the hours King has for the scheduled classes, as well as the weekly hours he needs for asynchronous instruction. Because this is an accelerated program, the asynchronous class time can exceed the one (1) hour per week per enrolled credit limit. Sasha’s authorization also includes time for King’s clinical hours. However, hours for study time are not included in Sasha’s authorized hours because these are not hours of instruction provided or supervised by an instructor.

This section last updated 11/1/2024

Section 16.1.1.1 Approved Activity and Child Care Need Alignment All parents must provide verification of participation in an approved activity (see 7.8). However, parents can self-declare their child care need (see 16.1.1). The parent’s self- declared child care need must align with the total number of hours on the approved activity verification. Alignment means that the request is reasonably related to the verified hours. The hours requested do not need to exactly match the verified approved activity hours.

If the parent's self-declared schedule and approved activity verification obtained during eligibility determination do not align, but the difference is within full-time (above 20 weekly hours) or part-time (20 hours or less), the worker should enter the parent’s self- declared hours; no further follow-up is needed.

Example 1: Vicki is requesting an authorization for her child, Leah. Her paystubs show that she works 24 hours per week. Vicki requests 35 weekly hours for Leah’s authorization. The agency worker enters 35 weekly hours as the authorized hours in CSAW because Leah is eligible for a full-time authorization based on Vicki’s verified work hours. No follow-up questions are necessary because the difference between 24 weekly hours and 35 weekly hours is within full-time and does not change the subsidy amount.