Page 102

July 1, 2026

101 Note: Although the provider must have a contract with FIS entered in the FIS system to receive Wisconsin Shares payments, the date the FIS contract is entered is not a factor for determining the authorization begin date (see 14.3.2). Similarly, even though a licensed provider must have full-time and/or part-time prices entered in CSAW for parents to receive authorizations to the provider, the date the prices are entered is not a factor for determining the authorization begin date (see 14.4).

For authorizations that must start more than 30 calendar days in the past, the local agency must contact the Child Care Help Desk at childcare@wisconsin.gov for review and approval.

If the parent does not provide all the necessary information to complete an authorization assessment within 30 calendar days of the RFA date or the start date of the new eligibility period, the new authorization may only be backdated to the first of the month in which the authorization assessment was completed.

Example 1 (Application): Phil applies for Wisconsin Shares on May 15. He completes the eligibility requirements and is determined eligible on June 8. He provides the necessary information for the authorization assessment, including the name of the provider location that his children have been attending since April, when eligibility is confirmed on June 8. The provider was in compliance with the Wisconsin Shares requirements listed above prior to Phil's RFA date. Eligibility will begin May 1 in CWW, and the authorization in CSAW may begin on May 15 because the authorization assessment was completed within 30 calendar days of the RFA date.

Example 2 (Reapplication): Charlotte was receiving Wisconsin Shares for her child, Olivia, and her renewal was due March 31. She did not complete her renewal, so her Wisconsin Shares eligibility ended on March 31. Charlotte reapplies for Wisconsin Shares on May 9 and is again determined eligible for Wisconsin Shares. Because the case was closed for more than one (1) calendar month, this requires a new application. Olivia's authorization can begin on May 9, if Olivia was attending the child care program on this date, the provider met the Wisconsin Shares requirements listed above, and Charlotte completes the authorization assessment by June 8.

Example 3 (Application with Kinship Placement): Imani has a nephew, Tyler. Tyler was removed from his parents’ home and placed with Imani on March 10. Imani applies for Wisconsin Shares on April 15. Eligibility is confirmed open for Tyler on April 17. Tyler has been attending the same child care provider since he was removed from his parents’ home on March 10. The agency worker creates an authorization for Tyler with a begin date of April 1.

Example 4 (Renewal): Amina’s renewal is due April 30. She completes the interview and provides all verification on April 20. Amina’s new eligibility period starts May 1. She