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July 1, 2026
99 making a referral to the Child Care Fraud Mailbox at DCFMBchildcarefraud@wisconsin.gov.
This section last updated 7/1/2026
Section 14.7 Provider Record Keeping Providers must maintain accurate attendance records. The attendance records must contain the children’s exact daily arrival and departure times. These times must not be rounded. These records must be submitted to the local agency or the department within 24 hours after receiving a request for records. If the provider chooses to mail the records, original records should be provided; if the records are faxed or emailed, electronic copies are acceptable. Providers must either: • Use the department’s Daily Attendance Record – Licensed Child Care Centers form (DCF-F-2438); or • Use their own form or computer program if it captures the same information as DCF-F-2438.
The provider’s attendance records must be retained on site for the length of time the child is enrolled in the program, and for three (3) years after a child’s last day of attendance at the child care facility. Providers that end their participation in the Wisconsin Shares program must still adhere to this policy. Not completing and/or retaining these records may result in an assessment of an overpayment to the provider, and/or a permanent suspension from the Wisconsin Shares program.
Providers should maintain records of all payment transactions including Wisconsin Shares subsidy payments, out-of-pocket payments made by the parent, and any other payments made by the department. Providers have access to the ebtEDGE Provider Portal and Child Care Provider Portal to verify transaction information. Providers should give parents a receipt for all payments made, including subsidy payments.
This section last updated 12/1/2022
Section 14.8 Provider Reporting Requirements Providers are required to report to the local agency if a Wisconsin Shares child has not attended within the previous 30 calendar days. Any facility, license, or staffing changes must be reported to the provider’s licensor or certifier. Price changes for licensed providers and registration fee changes for all providers must be submitted to the local agency through the Provider Portal or in writing.
Licensed providers who plan to close their center for more than two (2) weeks are required to document and report the closure by submitting a Notice of Voluntary Temporary Closure to the local agency and the Bureau of Early Care Regulation (BECR).