11.7.1.1 Prisoner Match Data Exchange

The daily Prisoner Match Data DX Data Exchange provides information from SSA Social Security Administration for all individuals included in the W-2 Group An adult custodial parent, all dependent children with respect to whom the individual is a legal custodial parent and all minor children with respect to whom the adult individual’s dependent child is a custodial parent. W-2 Group includes any non-marital co-parent or any spouse of the individual who resides in the same household as the individual and any minor children with respect to whom the spouse or non-marital co-parent is a custodial parent. W-2 Group does not include any person who is receiving cash benefits under a county relief block grant program. This is also referred to as the W-2 Assistance Group (W-2 AG) who are between 18 and 65 years old, as long as there is a valid SSN Social Security Number (Verification code V, C, or W) on the CWW CARES Worker Web Household Members page during:

Intake;

Review;

Person adds; and

Program adds.

CWW sends the request for prisoner match data via the SOLQ-I DX from the CWW General Case Information page. (See 4.1.5.3 )

Three days after CWW runs the data exchange, CWW will set discrepancies and alerts for individuals who have been incarcerated for more than 30 days and have no release date. The results of the data exchange match information appear on CWW Prisoner Response Details page.

When a discrepancy is set, the FEP Financial and Employment Planner must verify match results through a secondary source and update the case, if necessary.

Secondary verification can be done through:

Contacting the individual;

Phone calls or faxes to the facility; or

Online resources (see table).

Online Verification Resources State of Wisconsin Offender Locator For matches within the State of Wisconsin, FEPs can verify the information through the Offender Locator website . This website provides records of incarcerated offenders through the Wisconsin Department of Corrections (DOC). FEPs can also access this site through VINELink. The database only includes adults who are incarcerated in the Wisconsin prison system. It is a good practice to include aliases in your search. VINELink For data exchange results inside or outside the State of Wisconsin, agencies can verify incarceration matches through VINELink , the online version of Victim Information and Notification Everyday (VINE). Federal Prisoner Information For federal prisoner matches, FEPs can verify the accuracy at the Federal Bureau of Prison Find an Inmate website . If the online queries do not result in verification of incarceration information for individuals in county jails, workers should continue to use resources at the local agency level such as faxes, phone calls, and contact with the individual to verify the incarceration information.