4.1.2 Information Requiring Eligibility Verification

The chart below provides a list of eligibility criteria along with suggested sources of allowable verification. The list of sources to verify an eligibility item is not exhaustive, but provides a sampling of the possible sources.

FEP Financial and Employment Planners s must verify the following only once per lifetime of the case: (See 4.1.4 )

Identity;

Social Security number;

Birth date; and

Citizenship.

FEPs must verify other eligibility criteria at every eligibility review and when new information is reported or received through a data exchange. FEPs must conduct eligibility reviews at least once every six months. If valid verification documentation already exists via data exchange or in the Electronic Case File (ECF), do not request additional verification.

For example, if a legible copy of the applicant's current lease is in ECF, rather than pend the case for additional verification of Wisconsin residency, FEPs must use this existing documentation to verify Wisconsin residency.

Eligibility Criteria Suggested Sources of Verification ECF Code Identity (verify identity only for all adults in the W-2 Group and only once) Driver’s License State Issued ID Card Student ID Card U.S. Government ID Card Military ID Card Native American ID Card or other tribal membership documentation issued by a Federally recognized Tribe Any photo ID document issued by United States Citizenship and Immigration Services (USCIS) The federal agency that oversees lawful immigration of foreign nationals who are temporarily or permanently settling in the U.S. See also INS. U.S. Passport Enhanced Driver's License Any unexpired immigration document Any other reliable document that verifies identity ID DX (DATA EXCHANGE) code when entered by CARES Client Assistance for Reemployment and Economic Support in the Identity Verification field SC (SSI 1619b SSDI OR MEDICARE) code when entered by an IM Income Maintenance Worker in the Identity Verification or Identity MA Verification field. If the code is entered only in the Identity MA Verification field, the FEP will need to enter the code in the Identity Verification Field. DE (DATA EXCHANGE) code when entered by an IM Worker in the Identity Verification or Identity MA Verification field. If the code is entered only in the Identity MA Verification field, the FEP will need to enter the code in the Identity Verification field. **SAVE database Not applicable Birth Date (verify birth date only once) Certified copy of Birth Certificate (must be marked “For Administrative Use”) Hospital Birth Record Driver’s License U.S. Passport State Issued ID Card Certificate of Naturalization (must be marked “For Administrative Use”) Certificate of Citizenship (must be marked “For Administrative Use”) Native American ID Card or other tribal membership documentation issued by a Federally recognized Tribe CARES birth query (Wisconsin births only) Any unexpired immigration document Any other reliable document that verifies birth date ID **State Online Query Internet (SOLQ-I) data exchange ( SSA Verification field is V - VERIFIED) NB (Continuously Eligible Newborn) code when entered by an IM Worker MB (Medicaid Birth Claim) code when entered by an IM Worker Not applicable Wisconsin Residency Residency refers to a person's true, fixed, and permanent home where a person intends to remain indefinitely and to which a person has the intention of returning, whenever absent. Applicants and participants must verify Wisconsin residency unless they are homeless, migrant workers, or newly arrived in Wisconsin. “Residence” is different from “address.” (verify residency at application and thereafter only if questionable) Reminder : Do not require residency verification for homeless or migrant assistance groups newly arrived to the area. For all other W-2 Groups, verify residency for the primary person. Landlord inquiry or current lease Utility bill for water, gas, electricity, or telephone that includes name and Address Address refers to the actual place where the household resides. • Applicants and participants must provide an address unless they are homeless, migrant workers, or newly arrived in Wisconsin. Verification of address is not required. • A household does not have to reside in a permanent dwelling. • A household may use a general delivery or PO box address. “Address” is different than “residence.” Mortgage receipt Subsidized housing program approval Weatherization program approval Signed statement from a shelter or individual providing temporary residence SUE Pay check stub including name, address, employer’s name, address and phone number EI Wisconsin Driver’s License Wisconsin ID Card ID Wisconsin Motor Vehicle Registration VI School registration record WLCM or SCHL, as appropriate Any other reliable document that verifies Wisconsin residency WMSC, or as appropriate U.S. Citizenship (verify citizenship only once) Certified copy of Birth Certificate (must be marked “For Administrative Use”) Baptismal Certificate or other religious record that lists a U.S. place of birth Hospital Birth Record or other medical birth record that lists a U.S. place of birth Native American ID Card or other tribal membership documentation issued by a Federally recognized Tribe Certificate of Naturalization (should be marked “For Administrative Use”) Certificate of Citizenship (should be marked “For Administrative Use”) U.S. Passport Enhanced Driver's License Citizenship documents issued by the U.S. Department of State to U.S. citizens born abroad Final adoption decree that lists a U.S. place of birth U.S. Citizen ID Card or Northern Mariana Card ID DX (DATA EXCHANGE) code when entered by CARES in the US Citizenship Verification field. **CARES birth query (Wisconsin births only) **SAVE database MB (MEDICAID BIRTH CLAIM) code when entered by an IM Worker in the US Citizenship Verification or US Citizenship MA Verification field. If the code is entered only in the US Citizenship MA Verification field, the FEP will need to enter the code in the US Citizenship Verification field. NX (CONTINUOUSLY ELIGIBLE NEWBORN) code when entered by CARES in the US Citizenship Verification field . NB (CONTINUOUSLY ELIGIBLE NEWBORN) code when entered by an IM Worker in the US Citizenship Verification or US Citizenship MA Verification field. If the code is entered only in the US Citizenship MA Verification field, the FEP will need to enter the code in the US Citizenship Verification field. DE (DATA EXCHANGE) code when entered by an IM Worker in the US Citizenship Verification or US Citizenship MA Verification field. If the code is entered only in the US Citizenship MA Verification field, the FEP will need to enter the code in the US Citizenship Verification field. Not applicable Qualifying Non-Citizen Status See 2.4.1 ID Marital Status (verify only if questionable) Certified copy of Marriage Certificate (must be marked “For Administrative Use”) Judgment of Divorce LEGAL Custody of Children (verify only if questionable) Court order LEGAL ** KIDS child support disbursement query Not applicable Cooperation with Jail Staff (verify for Huber Program participants only) Agency form; court order; city or county records; lawyer statement or record LEGAL Social Security Number (SSN) (verify only once) **Data Exchange verifying verbal statement of individual's SSN Note : This is the preferred form of verification for SSN. If the data exchange returns a "V-Verified" from the SSA Social Security Administration , there is no need to scan paper verification into ECF. Not applicable The following documents may be used as verification if the data exchange is unavailable or results in a discrepancy and must be scanned into ECF: Social Security Card Pay stub displaying the SSN W-2 Tax Form displaying the SSN Other reliable documents displaying both the name and SSN SSN S SN Application Date (Verify only if the individual does not have SSN) Form SS-5, Application for Social Security Number SSA document (e.g., receipt for SSN Application) Other written statement or agency form stating that the individual has applied for an SSN Oral statement from representatives of other state agencies, hospital staff, or other third parties verifying that a record exists of the individual's application for an SSN. For newborns only : Hospital discharge letter (must specifically reference the application for a SSN) SSN For exempt qualified non-citizens see 2.7.1 Not applicable Earned Income Dated check stubs for the past 30 days Letter from employer stating pay frequency, rate per hour, and average hours per pay period. Income tax return for the previous tax year EI Self-employment business tax records Self-Employment Income Report form (F-00107) SEI Any other document that verifies earned income SEI or EI as appropriate **CARES data exchange Not applicable Unearned Income Social Security Award Letter Unemployment Compensation Award Letter Divorce paperwork identifying a financial settlement Documentation of court awarded compensation Compensation Award Letter Veterans Administration Award Letter Any other document that verifies unearned income UI **CARES data exchange Not applicable Educational Aid Loans, scholarships, grants Financial Aid Award Letter Scholarship and Grant Award Letter School Records/Transcripts documenting aid received Loan Servicer Notices confirming disbursement of funds Summary of financial aid received from StudentAid.gov, educational institution, or the direct loan servicer Work study pay stub SCHL Financial Accounts * (Savings, Checking, Prepaid Debit Cards, Digital Financial Accounts, etc.) Current financial, bank, credit union, loan, prepaid debit card, and digital financial account (Chime, Venmo, Cash App, PayPal, Zelle, etc.) statement(s) *Note : Do not verify closed accounts or cards BNK In surance Policies Life insurance policy and the insurance company’s statement on the policy’s current cash value LIP Trust Funds Trust agreement Court order AST Oth er Savings or Investments Certificates of Deposit, Retirement Accounts (including IRA and KEOGH accounts), Stocks or Bonds Statement from stockbroker AST Copy of bonds SB Current bank, credit union, or savings and loan statement BNK Real Estate Deeds or titles Real estate receipts or tax records Statement of current value from local business AST Vehicles Cars, trucks, boats, campers, snowmobiles, and other motorized vehicles Car title or registration Written statement from car dealer Loan papers or sales receipt State Division of Motor Vehicle statement VI Pregnancy Medical statement from a doctor or other qualified medical provider (not allowed for At Risk Pregnancy). At Risk Pregnancy (ARP) Medical Information/Verification form (4070) form or a letter from a physician on the physician’s letterhead that contains all the information listed in 7.4.6.2 . See 4.4.6 S chool Enrollment Status Required for children subject to Learnfare (see 16.2.3 ) and for a Dependent 18-year-old A person who resides with a parent and who is 18, a full-time student at a secondary school or a vocational or technical equivalent, and who is reasonably expected to complete the program before attaining the age of 19. ) Report Card Statement from school or school district* Any other document that verifies school enrollment status* * Note : Verification for Dependent 18-year-olds must include expected graduation date. WLCM for Learnfare SCHL - for Dependent 18-year-olds Proof of a current and valid driver’s license Required for a JAL Job Access Loan for the purchase or repair of a vehicle State of Wisconsin Department of Transportation’s webpage , “Check driver license information” statement. See 17.2.1.3 VI Proof of motor vehicle liability insurance Required for a JAL for the purchase or repair of a vehicle Printed or electronic documentation showing proof of motor vehicle liability insurance. See 17.2.1.3 VI Proof of permission from a probation, parole or extended supervision agent to purchase a vehicle Required for a JAL for the purchase of a vehicle A note on Department of Corrections letterhead or an e-mail sent via the state e-mail system to the FEP Financial Employment Planner by a probation, parole, or extended supervision agent. See 17.2.1.3 VI

** Do not scan these items. Verification for these items is available via CARES queries and data exchanges.