1.4.2.2 Using an Authorized Representative

There are times when an applicant is unable to personally complete the application forms. W-2 agencies must accept all forms, including the Application Registration form and online ACCESS application, from an applicant's legally responsible relative or guardian. For example:

Authorized Representative Situation Spouse A spouse can submit the Application Registration form or ACCESS application for their partner. Parent A parent can submit the Application Registration form or ACCESS application for their dependent child. Legal Guardian A legal guardian can submit an Application Registration form or ACCESS application for their ward. An Individual acting responsibly for an incompetent or incapacitated applicant An individual acting responsibly for an incompetent or incapacitated applicant can submit the Application Registration form or ACCESS application on their behalf.

When an applicant chooses to use an authorized representative, both the applicant and the authorized representative must sign the Authorization of Participant Representative form (2375) .

The authorized representative is responsible for submitting the signed Application Registration form or ACCESS application, as well as any required documents. The agency must not refuse an authorized representative unless the authorization itself appears to be fraudulent.