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New policies and procedures are communicated in multiple ways to BFET providers, which include: • 1:1 Partner meetings • Emails/Phone calls • Policy memos • Quarterly meetings • Community meetings –presentations • Stakeholder communication from Director • BFET Trainings and/or Forum opportunities • Contracts • BFET Provider Handbook • ABAWD Public website • DSHS Social Media Describe how the State agency, intermediaries, and E&T providers share participant data and information. Include the names of any MIS systems (or other modes of communication) used. The primary data share method between DSHS and BFET partners is the electronic Jobs Administration System (eJAS). This system includes information on participant demographics, component activities, and estimated hours of participation, to include case notes about progress. Office of Refugee Immigrants Administration (ORIA), Temporary Assistance for Needy Families (TANF) and other programs including BFET, are using eJAS with a human centered approach and are able to see a participant’s individual journey and past participation. If the State uses a MIS system, describe the E&T related data that is tracked and stored in those systems (e.g. referrals, noncompliance with program requirements, provider determination, etc.), and whether the system(s) interact with each other. eJAS tracks BFET participant’s active and historic components with all providers, estimated participation hours, reimbursements, and case notes to capture progress. BFET has created a function in eJAS to track referrals made by the state to providers and includes tracking provider determinations and provider capacity. Describe the State agency’s process for monitoring E&T providers’ program and fiscal operations. Include plans for direct monitoring such as visits, as well as indirect monitoring such as reviewing program data, financial invoices, etc. Washington State monitors Providers fiscal operations with monthly review of invoices and annual monitoring. Providers have fiscal monitoring annually. Program reviews are completed monthly through auditing of case notes, component usage and case management. Contractually obligated performance standards are reviewed with providers quarterly. Providers have monitoring at least once every three years. Those with findings in the previous years' monitoring, is monitored the following year. 1/29/26, 10:29 AM State Plan WA FY26 - Original Submission https://dam-fns.usda.gov/sites/default/files/microsite/snapet-wafy26stateplan//index.html 18/309