Confirming automatic mass issuance:

On the evening of June 27, 2020, ACES performed the one time issuance to active (or closed with a paid thru date of 6/30/20) Basic Food AUs containing at least one P-EBT eligible child.

Staff can confirm the automatic issuances by reviewing Benefit Issuance history in Aces.Online. The issuances for each month will display as FS/EBT – Pandemic EBT Supplement (862 ) .

Existing households who started receiving Basic Food after March will get a partial issuance. A Barcode tickle will generate for staff to screen a second Basic Food AU for P-EBT approval or denial for the missing months. Process Barcode ticklers using the procedures explained in CSD Procedures Handbook .

Manual BEG:

Starting June 29, 2020, staff may need to use a new BEG type School Supplement - SS to issue P-EBT benefits manually for newly approved Basic Food households in the following two situations:

If the child is not found on the OSPI Search Site, then create a manual SS BEG based on Basic Food begin date using the newly approved Basic Food AU. Example: Tomas submitted an application for Basic Food on June 15th for himself and his 9 year old son, Angel. Tomas in interviewed on July 1st and approved on Basic Food from June 15th to May 31st. Angel is not found on the OSPI search site as a recipient of free/reduced lunch. The worker will create a manual SS BEG for the month of June to provide the household the P-EBT benefit.

If the child is found on the OSPI Search Site: Create manual SS BEG based on Basic Food begin date using the newly approved Basic Food AU AND Staff will need to screen in a second FS AU for P-EBT only prior to Basic Food approval ( DO NOT ISSUE A BEG )

The worker will create a manual SS BEG for the month of June using the newly approved Basic Food AU AND create a separate FS AU for P-EBT only approval for March, April, and May, which will process in overnight batch.

Letters:

Letters will not generate when the BEG School Supplement – SS is released.

We do not require an approval letter for P-EBT benefits.

Staff will create a General Correspondence letter when a P-EBT request is denied and add the appropriate canned text. The canned text is specific to the reason for the denial. The two reasons to deny P-EBT applications are: The student's information is not on the OSPI P-EBT Search site; and P-EBT benefits previously issued to the household.

EBT Card:

Staff will review Barcode EBT transactions to verify the household has an EBT card and they have used it within the past 60 days.

Staff will not manually issue an EBT card if transactions occurred on an EBT account within the past 60 days unless the household states they no longer have the EBT card.

Follow COVID-19 Temporary Procedures to issue EBT cards for those households that: Do not have an EBT card, Have not used one the past 60 days, or Are requesting a new EBT card.