Administrative Hearing Coordinator (AHC) Responsibilities:

Maintain the hearing case file to include the following specific information: Name and client ID of appellant; Date of request for hearing; Hearing Issue; Name of appellant representative, if any; Pre-Hearing meeting (PHM) activities, if any; Scheduled date of hearing; Continuances requested; Date and result of hearing decision; and Date of request for review and/ or reconsideration.

Determine eligibility for continued benefits under WAC 388-458-0040 .

Give notice to Office of Financial Recovery (OFR) to stop recovery when an administrative hearing about an overpayment has been requested.

Represent the Department at the voluntary Pre-Hearing Meeting, Pre-Hearing Conference, and the Administrative Hearing.

Contact the division program manager for Administrative Hearings to determine whether an AAG should be present at an administrative hearing. Notify the OAH of any accommodation needed due to client Equal Access (EA) status.

Notify the OAH if interpreter services are requested for Limited English Proficient (LEP) clients.

Prepare the DSHS 09-354(X), Administrative Hearing Report or similar document as an attachment to exhibits (Administrative Hearing Packet).

Provide copies of the Administrative Hearing Packet to all parties.

Coordinate and conduct pre-hearing meetings or pre-hearing conference activities.

Arrange for subpoenas to be issued by the AAG, when necessary.

Distribute copies of hearing decisions as necessary to program managers.

Coordinate implementation of hearing decisions.

Prepare petition for review or request for Board of Appeals (BOA) reconsideration of initial decision or response to appellant petition as appropriate.

Exception: The department cannot request BOA reconsideration for Basic Food hearing decisions. See 7 CFR 273.15(q)(2).