Page 4

INTERPRETIVE MEMO [X] All Programs Rule Interpretation [ ] All Programs Procedure Interpretation This interpretive memo remains effective statewide until it is specifically supersededed–either by a subsequent interpretive memo or by a contradictory rule with a later date. Reference 2000 Date of this Memo 11/30/1978 Page 1 of 1 This Memo: [X] is New [ ] Replaces one dated EMPTY EMPTY QUESTION: What is an Interpretive Memo? ANSWER: A memo to department staff to clarify or further explain department rules. It differs from the multitute of memos issued in the past for this purpose only in that it incorporates a system for statewide distribution to improve uniformity of rule application and a system of filing and maintenance to avoid their being lost, forgotten or kept longer than intended Each memo will be referenced to the section in the manual containing the rule being explained and is to be filed into the manual facing that page. Staff who do not maintain a manual but want to save the memos will find it most convenient to file them numerically by rule section reference. If a memo indicates that it supersedes a former memo, the old memo should be removed and destroyed. When a page of the manual is updated via the bulletin system and the update changes or incorporates the memo, a separate “Interpretive Memo – Maintenance Instruction” will be issued advising that specific memos be removed and destroyed. Interpretive memos will be identified by “facing page” and “date”. The (p. ) is provided in the event a memo runs on to more than one sheet of paper; file (p. 2) directly behind (p. 1). When addressing a question for rule clarification through this system, please reference your question to the rule section in which you need clarification. Interpretive Memos will be issued on yellow paper prepunched on the right hand margin so they will face the page being clarified when filed in the manual. They will be issued to all department staff who get bulletins. They will be included in manuals issued to new workers so that they too will have the benefit of interpretations issued prior to their arrival. Applicable memos that have been issued during the past few months are to be republished under this system, and, on completion, all memos regarding rule outside this system will be declared null and void. If you have any old memos which you feel should be incorporated, please submit in question format with the old memo attached and we will reissue under the new system.