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14 2. Maintain attendance records on-site for a minimum period of three years and make those records immediately available to CDD upon request. 3. Report to CDD or its designee when a child from an eligible family is absent for more than three unexplained or unexcused authorized days of care. 4. Obtain prior written approval from CDD before entering into sub-contracts or assigning any part of the child care service performed for eligible families. 5. Provide eligible families with the child care provider’s tax ID or social security number for federal or state child care tax credit purposes. 6. Submit claims for reimbursement in the manner prescribed by CDD. 7. Accept compensation for child care services provided to subsidy eligible families at rates established by CDD. 8. Collect co-payments directly from eligible families. Co-payment is the difference between the CDD rate and the provider’s rate, if any. 9. Refrain from disclosing child or family eligibility in the subsidy program to anyone not authorized to receive such information. 10. Prohibit all smoking in the presence of children and in areas where child care routinely occurs. 11. Provide specific child care services as set forth in a Family Services’ case plan for children receiving protective services child care. 12. Provide specific child care services as set forth in an individualized child or family plan for children receiving family support or special needs child care. 13. Report incidents of suspected child abuse and neglect as required by law. 14. Meet all state and federal tax obligations that may be generated by accepting payments for child care services to eligible families.

VII Transportation Services

Direct payment for transportation to and from child care may be authorized on an individual basis for eligible children under Specialized Services. Such payment is limited to persons who have signed a Transportation Agreement and complied with required documentation for such services with the Commissioner, including but not limited to a criminal record and child abuse and elder abuse registry check and a Vermont Department of Motor Vehicles check.

Payment for transportation services is limited to Protective Services, Family Support or Special Health Need child care when the primary caretaker has no other means of transportation.