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Participant data and information is shared in several ways between ESD and ICAN providers. ESD staff administering ICAN and all ICAN staff at providers’ agencies have access to VDOL’s case management system where ICAN providers are required to enter data and track the progress of their participants. All ICAN staff can view a participant’s information and have access to the data entered by all providers. ICAN utilizes VDOL’s case management system, currently Vermont JobLinks (VJL), to track and store E&T related data. All ICAN providers have access to VJL and are required to track participant information in the system. Regionally, ICAN providers have ongoing meetings to discuss ICAN administration and participants. During these meetings providers can communicate a participant’s needs, complete referrals, and learn about regional workforce programs and needs. Regions also set up communication channels that work best for their participants and region; these can include but are not limited to, email, referral webpages, forms. Additionally, ESD utilizes a secure webpage with Invest EAP. This webpage tracks data related to a participant’s initial referral and contact with ICAN prior to case creation in the case management system. ICAN-RU and providers communicate regularly. RUFA supervisors provide ICAN-RU providers with referrals. ICAN-RU providers enter all participants in the case management system. If the State uses a MIS system, describe the E&T related data that is tracked and stored in those systems (e.g. referrals, noncompliance with program requirements, provider determination, etc.), and whether the system(s) interact with each other. The following data is stored in VJL for ICAN participants: • ICAN enrollment • 3SVT and RUFA eligibility details (for cases matched with ACCESS) • Current ICAN providers and teaming details • Case management and component case notes • Monthly component services (including specific activity details) • Participant reimbursement details (case notes, verification, service) • Provider determination information o Details would be noted in VJL case notes and communicated to ESD using the Provider Determination Form • Non-compliance with required work requirement hours o Details would be noted in VJL with a case note or by the lack of case notes or services in a particular month. o It would be the participant’s responsibility to report non-compliance with required work requirement hours to ESD based on their simplified reporting requirements. Ending participation with ICAN does not guarantee a customer is out of compliance with required work requirement hours - this is due to the many ways a customer can choose to meet their work requirements. The following data is stored in VJL for ICAN-RU Participants: • ICAN-RU enrollment • 3SVT and RUFA eligibility details (for cases matched with ACCESS) • Monthly component services Additionally, for ICAN-RU, participant reimbursements details are stored in case manager electronic case file, case notes. These are stored in the ESD shared drive and can be viewed and updated by ICAN-RU case managers and providers. ESD utilizes its ACCESS eligibility system to determine 3SVT and RUFA eligibility. There is a weekly data file that goes to VJL to match VJL cases and ACCESS cases to show 3SVT and RUFA eligibility details in VJL. This assists ICAN providers in confirming ICAN eligibility monthly. 1/29/26, 10:27 AM State Plan VT FY26 - Original Submission https://dam-fns.usda.gov/sites/default/files/microsite/snapet-vtfy26stateplan//index.html 23/159