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WORK REGISTRANT DATA The SNAP general work requirements are described at 7 CFR 273.7(a). Individuals who do not meet a federal exemption from the general work requirements, as listed in 7 CFR 273.7(b)(1), are subject to the general work requirement and must register for work. In accordance with 7 CFR 273.7(c)(10), the State agency must submit to FNS the number of work registrants in the State as of October 1st. This information is submitted on the first quarter E&T Program Activity Report (FNS-583). Describe the process the State agency uses to count all work registrants in the State as of the first day of the new fiscal year (October 1). Information for work registrant data is provided by the VDSS Office of Research and Planning utilizing the source system- VaCMS. This is a count of distinct VACMS distinct individual id numbers of eligible work registrants on October 1. Provide information about how work registrant data is pulled from the eligibility system, including the date the data is pulled. Data is pulled on November 15th of each year, and the numbers are not duplicated. The process involves confirming or identifying SNAP cases in application status that were identified during the reporting period. Secondly, next steps involved identifying eligibility begin and end dates. Thirdly, identifying new registrants based on individual program status and work registration requirement codes. These are unduplicated numbers as assigned through the SNAP eligibility process in our case management system. To produce this report, the data from the VaCMS system is loaded into an ESP Data Mart. Aggregation rules are utilized with reference to specific section headings from a sample report. The aggregation rules reference business names from the VaCMS system. Once this is completed the number of work registrants receiving SNAP is reported on October 1st of the new fiscal year. How are work registrants identified in the eligibility system? The individual id number is an exclusive number assigned to each individual customer. The numbers are not duplicated. Describe measures taken to prevent duplicate counting of work registrants within the federal fiscal year. Data is pulled once annually on the second day of each FFY effective for October 1. This run corresponds to “COMPLETE ON FIRST QUARTER REPORT” section line 1. Individual Eligible Participants are counted distinctly by their VACMS.INDV_ID for this report section/line 1. 2. Data is pulled four times annually on the 15th of the month following the month after each FFQ ends. For example, August 15th for the period April-June. (Feb 15, May 15, Aug 15, Nov 15 of each FFY) These Quarterly runs have an effective end date of the last day of each quarter (Dec 31, March 31, June 30, Sept. 30) These quarterly runs correspond to lines 1-5 in the “COMPLETE EACH QUARTER” section. Rules for deduplication by line for lines 2 through 5 to be addressed in the detail section. 3. The end of the FFY process will run on November 15 of each year. This run corresponds to “COMPLETE ON FOURTH QUARTER REPORT FOR ENTIRE FISCAL YEAR” Two separate rule sets for deduplication are used. “COMPONENTS” and “EMPLOYMENT AND TRAINING PROGRAM PARTICIPATION” sections apply their own rules sets to count distinctly by their VACMS.INDV_ID. 1/29/26, 10:25 AM State Plan VA FY26 - Original Submission https://dam-fns.usda.gov/sites/default/files/microsite/snapet-vafy26stateplan//index.html 43/86