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TANF Manual Chapter 400 Appendix II Voter Registration 10/21 Page 2

D. acceptance of voter registration application forms.

The only exception to offering voter registration application services is when the customer has previously indicated that they are currently registered to vote where they live, there is a completed agency certification form, application for benefits, or statement of facts in the customer's case record indicating the same, and the customer has not moved from the address where they stated that they were registered to vote.

III. NVRA Coordinator - is the designated contact for the local agency for NVRA purposes. Each agency must have a NVRA Coordinator. If the local agency needs to report a change in the NVRA Coordinator, email the new name, title, agency name, and telephone number to Mark.Golden@dss.virginia.gov.

A. After the client completes the voter registration form, the form is to be given to the NVRA Coordinator.

B. The NVRA Coordinator must submit each completed registration application to the registrar every Friday (if Friday is a holiday, the forms must be forwarded to the local registrar on the last working day before Friday.) Completed forms are to be forwarded to the local registrar in an envelope, notated with an "A" in the upper left-hand corner and listing the number of completed registration applications included in the envelope.

1. For split/combined agencies, all voter registration applications are to be transmitted to the general registrar in the locality where the local social services agency is located.

2. If the individual chooses, he/she may take a voter registration application to be mailed to the State Board of Elections at his/her own cost.

C. Maintain a list of local staff completing NVRA training and submit it to the Assistant Director of Benefit Programs in Home Office.

D. Maintain an adequate supply of voter registration applications and related materials, including agency training manuals/references, display boxes, agency transmittal envelopes, and posters. A complete list of voter registration materials is available through the Virginia Department of Elections. They may be ordered by U.S. mail or electronically by contacting:

Taylor S. Melton Registrar Liaison NVRA/Voter Registration Coordinator Virginia Department of Elections 1100 Bank Street Richmond, VA 23219 E-mail address: taylor.melton@elections.virginia.gov

TANF Transmittal 72