Page 67

VIRGINIA DEPARTMENT OF SOCIAL SERVICES TANF MANUAL SECTION 201 APPENDIX III CITIZENSHIP AND IDENTITY 10/23 Page 2

• Official written statement or record from the hospital at which the individual was born, or from the attending physician showing U.S. place of birth.

• Written affidavit attesting to citizenship or naturalization. (Note: A written affidavit is only acceptable if no other proof of citizenship can be provided. The affidavit must be signed by at least two individuals, at least one of whom is not related to the applicant, who have personal knowledge supporting the claim of citizenship. The individuals signing the affidavit must both have proof of identity and their own citizenship. The applicant must provide a separate affidavit explaining why evidence of citizenship does not exist or cannot be obtained).

Client statement cannot be used to establish citizenship.

Note: Medicaid enrollees who do not provide proof of citizenship at application but whose citizenship is subsequently verified by the Federal Hub will automatically be coded “yes” under the “Verified by the Federal Hub” field on the Client Demographics screen in VaCMS. The Federal Hub is not an acceptable verification source for the TANF Program. However, if citizenship has been verified by the Federal Hub for a Medicaid applicant or enrollee who is also a TANF applicant, citizenship will be considered verified for TANF. In the case of an individual who is not a Medicaid applicant or enrollee and has not provided the required documentation of citizenship by the 90th day after application, and for whom citizenship remains unverified on the Client Demographics screen, the EW must take action to remove the individual’s needs from the payment.

If citizenship has been verified for Medicaid and the client is coded as “yes” under the “Verified by the Federal Hub” field on the Client Demographics screen, the EW must select “Certification of US Birth” from the Citizen Verification source drop-down. The EW must also document the case record to reflect that citizenship was verified using the Federal Hub for the individual who is also a TANF applicant, and therefore verification of citizenship is considered met for TANF. (See 201.7D)

The Newborn Summary in the VaCMS for newborns added by Baby BOT may be used as permanent verification for citizenship and declaration of citizenship. "Certification of US Birth" must be selected from the Citizen Verification source drop-down on the Client Demographics screen in the VaCMS.

C. Documentation of identity for U.S. citizens (additional documentation must be provided to establish citizenship. See acceptable documentation for citizenship only in B. above. Separate documentation of identity does not have to be provided if citizenship was verified by U.S. passport, Certificate of Naturalization, or Certificate of Citizenship since these serve to verify identity as well as citizenship).

• A state photo driver’s license • A state issued photo ID card • A school issued photo ID card • U.S. Military ID card (active, reserve, retired) • U.S. Military draft record • U.S. Military dependent ID card • U.S. Coast Guard Merchant mariner Card

Note: For a minor caretaker who is under 16 and is not receiving TANF as an eligible child in the home of his/her parent, the following can be used: o Doctor, clinic, or hospital record o School record o Child care record

Client statement cannot be used to establish identity.

TANF Transmittal 77