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VIRGINIA DEPARTMENT OF SOCIAL SERVICES VERIFICATION/DOCUMENTATION

10/25 VOLUME V, PART III, PAGE 10

6. A statement that the use of actual utility costs, actual medical expenses, or actual homeless shelter expenses was a decision made by the household. (Part X.A.)

7. Results of record/information systems reviews for applications. (Part III.B.)

8. An explanation as to why the household could not reasonably verify residency, e.g., the household has just recently arrived in the locality. (Part III.A.1.a.)

9. Whenever the agency must verify earned income, the BPS must verify and document the rate and frequency of pay. The BPS must determine the payment cycle and document on what day(s) the household member receives pay and when the wages earned during a pay period are available.

10. The number of hours, period and place of employment or other activity used to regain eligibility for the work requirement. (Part XV.C.)

D. VERIFICATION AT RECERTIFICATION (7 CFR 273.2(f)(8))

At recertification, the BPS must verify eligibility factors to determine a household’s continued eligibility for SNAP benefits and the amount of benefits to which the household is eligible. In some instances, the BPS must verify only the elements that have changed since the last verification. The BPS must not verify some unchanged information unless the information is incomplete, inaccurate, or inconsistent.

In addition to the verification requirements for recertification applications, the BPS must monitor all available information systems for all household members, as addressed in Part III.B.

Households must supply requested verifications to allow the BPS to anticipate income and expenses properly for the new certification period. Generally, the BPS must request information from the month before the last month of certification. For households that file recertification applications after the certification period ends or in the month before the last month of certification, the BPS must request verification that reasonably will reflect the first month of the new certification period.

The following chart lists items the BPS must verify at recertification.

Verification at Recertification

Earned income Verify amount. Unearned income Verify changes in the source or the amount if changed by more than $50. Shelter expenses Verify amounts. Medical expenses: Medical standard deduction used during previous certification period

Household must declare monthly expenses of $35 or more. Verify the expenses.

TRANSMITTAL #36