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VIRGINIA DEPARTMENT OF SOCIAL SERVICES APPLICATION PROCESSING

10/25 VOLUME V, PART II, APPENDIX III, PAGE 2

information is questionable. Local departments must use the medical standard deduction for all ESAP households unless a household verifies medical expenses that exceed the medical standard.

Households must claim shelter expenses. Households will need to verify information only if the information is questionable. If households claim heating or cooling expenses, local departments may apply the utility standard.

Local departments must use the following systems to verify information: • State Verification & Exchange System (SVES) – to verify income issued through the Social Security Administration (SSA), verify work quarters for immigration, establish prisoner status, confirm Social Security Number (SSN), and verify Medicare premiums. • Systematic Alien Verification for Entitlements Program (SAVE) – to confirm the immigration status. Households must claim to have an eligible immigration status on the application. • Automated Program to Enforce Child Support (APECS) – to verify legally obligated child support payments made to establish an income exclusion. • Division of Motor Vehicles (DMV) – to access driver’s license information to establish identity or residency. • State Online Query – Internet (SOLQ-I) – to verify income issued through the SSA and confirm the SSN. • Virginia Department of Corrections (DOC) – to check persons held in custody of DOC the previous month. • Systems Partnering in a Demographic Repository (SPIDeR) – SPIDeR allows workers to collapse system requests for an individual or all household members into a single action.

Local departments must inquire the following systems at application and recertification: • Virginia Lottery – (https://www.valottery.com/winnersnews/latestwinners) - an inquiry of winnings of $5,000 or more. • Electronic Disqualification Recipient System (eDRS) – an inquiry of disqualified recipients for an intentional program violation

Interview Requirements

Local departments must conduct an interview for an initial ESAP application or a reapplication.

Certification Period

The certification period for ESAP cases will be 36 months.

Reporting Requirements

ESAP households must report the following changes during the certification period: • Changes to household composition; • If a household member receives earned income during the certification period; and • Lottery and gambling winnings of $4,500 or more.

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