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VIRGINIA DEPARTMENT OF SOCIAL SERVICES SNAP EMPLOYMENT & TRAINING

10/25 VOLUME V, PART XXV, PAGE 2

4. SNAP E&T Program Documentation

All SNAP E&T case narrative documentation must be entered into the Data Collection-Case Comments module of the VaCMS for all case actions, assessments, supportive services, and when completing monthly ESP data entry participation inputs. E&T must use ESP for the Entity and SNAP E&T for the program header.

All required forms must be scanned into DMIS as indicated on the Benefit Programs Required Scanning Documents form. As a best practice, scan documents and forms within 48 hours of receiving them to avoid an oversight.

C. ASSESSMENT

An assessment will identify participants' job readiness and, if appropriate, to develop a plan that outlines participants' future course of action in the program, ultimately leading to self-sufficiency.

Some SNAP E&T participants may have disabilities, including temporary medical conditions, or are caring for household members with disabilities, that may affect program participation. Disabilities may be identified during the application process or later at a SNAP E&T assessment. When the SNAP E&T worker has documentation of a verified disability and the effect of the disability on program participation, accommodations must be put in place so that the participant is not denied the opportunities available through SNAP E&T.

Accommodations may include, but are not limited to: • part-time or flexible hours for work activities; • providing the individual with work activities in a specific work environment that enables the individual to participate in work activities; • providing particular types of jobs or work activities that are consistent with the person’s limitations; • activities that are scheduled so they do not conflict with ongoing medical or mental health treatment or care-taking responsibilities; • additional notices of program appointments; • additional explanations of program rules; • job coaches; • additional time to complete program requirements; and • additional intervention before an individual's SNAP E&T case is closed because of non- compliance with SNAP E&T requirements.

See the Job Accommodation Network site for an extensive list of accommodations by disability http://www.jan.wvu.edu/media/atoz.htm.

There are three types of assessments: pre-assessments, initial assessments and reassessments. Assessments may be conducted either individually or in a group.

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