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VIRGINIA DEPARTMENT OF SOCIAL SERVICES APPLICATION PROCESSING

10/24 VOLUME V, PART II, PAGE 7

falls on a Sunday, the EW must process the case by Friday, August 5 so that the household may receive the EBT card by mail by Saturday, August 13 or authorize the issuance of a vault card that the Primary Cardholder or authorized representative could pick up before August 14. Additionally, the SNAP benefits must be posted to the EBT account.

2. Denying the Application (7 CFR 273.2(g)(3))

The agency must send a Notice of Action to deny an application if households are ineligible for benefits. The agency must send the denial notice as soon as possible, but not later than 30 days following the application date. Part XXIV contains a copy of the Notice of Action and instructions.

3. Processing Cases with Prior Participation in another Locality

When a household indicates on the application or during the interview that it had been certified in another locality or State, for either the month of application or the prior month, the BPS must establish the household's current status with the prior agency. The BPS must establish and document the effective date of case closure with the prior agency.

The new locality may not issue duplicate benefits for any months covered by the application if the agency can establish that the household or any of its members are still active in the prior locality.

Note: Nutrition Assistance Program (NAP) benefits received from Puerto Rico are not SNAP benefits. There is no duplicate benefit if a household applies for SNAP benefits in the same month. There is no need to determine if the NAP case is closed.

Contacts with Other States

For applications filed by persons who claim they have received SNAP benefits in another state, the agency must confirm that the individual is no longer receiving benefits in that state. If the agency is not able to verify this by the end of the processing period and all other eligibility factors have been met, the agency must approve the application. The agency must continue to seek verification from the other state to minimize the overpayment period in case the individual continued to receive benefits in that state however. If there is no response from the other state, the agency must contact the regional consultant who will ensure the information is forwarded to FNS to follow up with the other state.

If duplicate participation occurs, the Virginia agency must file a claim for any benefits the household received while it also received benefits from the other state. The claim will be household-caused if the household failed to report its connection to another state and the receipt of benefits from the other state. An agency-caused claim will exist if the agency failed to verify termination of benefits from another state.

For household members who are subject to the Work Requirement, the agency must also address participation in another state towards the number of countable months if there is

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