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When the community decides to operate a D-SNAP, the application form (Appendix III) should be completed and submitted to the Home Office via e-mail.
Operating the D-SNAP
Notifications
Operating the D-SNAP requires certain notifications including:
• How staff and other agencies involved will be notified
o Develop a call tree with essential names and telephone numbers. o Develop an email distribution list of key contacts.
• How the public will be notified
o Identify key information hubs including local newspapers, radio stations, television stations, government offices, and government web sites. o Identify a single spokesperson for the locality and consider designating one spokesperson for a group of localities. o Include social service agencies and other disaster relief agencies. o Consider developing posters in advance. Specifics of dates and hours of operation can be completed manually when needed. o Have a strategy for keeping the public informed throughout the disaster period.
Locations
In determining locations for the application sites, consideration should be given to these factors:
• Staff and applicant security, including during extended hours of operation. • Availability of public transportation and parking. • Accessibility to delivery vehicles for commodity distribution. • Adequate space and facilities for human comfort concerns, such as: Arrange to protect people from the elements; Place water and food stations near areas of long waits; Arrange for bathroom facilities and supplies; Provide ample waiting areas. • Adequate space to accommodate the anticipated number of applicants. • Security of the facility for EBT cards and issuance activities. • Accessibility to the elderly and disabled. • Adequacy and accessibility of power sources and supplies. • Availability of Internet access. • Consideration of other county or city facilities. • Consideration of social service agency offices. • Consideration of use of trailers or tents for waiting areas. • Consideration of entering into agreements with adjoining LDSS to handle each other’s applicants.
Appendix II 3 TRANSMITTAL #35