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VIRGINIA DEPARTMENT OF SOCIAL SERVICES D-SNAP
10/24 VOLUME V, PART XX, PAGE 20
Q. DISASTER REPORTS
The VDSS must report daily to FNS the number of households and persons approved for disaster benefits. The report must distinguish between households and persons participating in the normal, ongoing program and new, nonparticipating households and persons. This information will be gathered at the end of each business day from the web-based system or the Master Issuance File or EBT files if a paper application is used. Daily reports will also capture the value of benefits issued and the number of households denied benefits.
The VDSS must submit additional reports at the end of the disaster period. These reports include: FNS - 292B Report of Supplemental Nutrition Assistance Program Benefit Issuance for Disaster Relief FNS – 388 Monthly Issuance Report FNS – 209 Status of Claims Against Households Report FNS – 46 Issuance Reconciliation Report
Appendix VII contains guidance for the completion of these reports.
The VDSS will complete reconciliation and settlement reports through established processes and must address card production and delivery, benefit authorization, and posting issues.
R. RECIPIENT CLAIMS AND ENTITLEMENT TO RESTORATION
The LDSS must establish and pursue collection of claims for disaster benefits issued incorrectly. The LDSS must establish claims as soon possible, but no later than the end of the quarter following discovery of the overpayment. Regular Program rules apply for establishing and collecting amounts. See Part XVII.
The LDSS must restore benefits to any household that was incorrectly denied or that received too few benefits. The LDSS may discover the need for restoration through the fair hearing process, post-disaster review, or evaluation of household complaints. Regular program requirements apply for restoration so restored benefits may be offset against an existing claim. See Part XVI.
S. INTENTIONAL PROGRAM VIOLATION DISQUALIFICATION
Disqualification in the regular program does not disqualify a person from the Disaster Program. Committing an Intentional Program Violation (IPV) in the Disaster Program will count towards disqualification in the regular program, however. See Part XVII.
T. POST-DISASTER REVIEW
After operations for a disaster program have ended, the VDSS will review a sample of certified cases. The VDSS will select a sample of 0.5 percent of the cases certified for the D-SNAP, up to a maximum of 500 cases. Following the reviews, errors identified will be analyzed and
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