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VIRGINIA DEPARTMENT OF SOCIAL SERVICES HANDLING CHANGES

10/24 VOLUME V, PART XIV, PAGE 17

• Provide proof of reported changes in its child support obligation or the amount paid; or • Declare new shelter expenses that result from a move to a new residence.

c. Verification Requirements To determine eligibility for the second half of a certification period, the household must provide the following: • Proof of changed income amounts, (≥ $125) or source changes, including starting or stopping. The BPS must request sufficient income verification that will allow a reasonable monthly estimate of the income expected.

Note: The household does not need to submit verification of self-employment or contract income that has been averaged or verify exempt income or resources.

• Proof of other elements. The household may need to verify other eligibility elements reported on the Interim Report, as needed.

d. Calculation of Benefits The BPS must: • Determine a household’s continued eligibility and benefit level effective the seventh or thirteenth month based on information provided through the Interim Report or generated through systems inquiries if the source generated and verifies the information. • Determine the date of receipt of the Interim Report or required verification if it is received in month seven/thirteen. • Determine who caused the delay. A delay will be agency-caused if agency actions contribute to a delay in the return of the Interim Report (such as an incorrect address) or if the initial request for required verification or information is delayed so that the 10-day period to return the information extends into month seven/thirteen. • Agency Delay: Provide benefits for month seven/thirteen in full without proration. • Household delay: Prorate benefits for month seven/thirteen from the date when the Interim Report is submitted or when the last required verification or information element is provided. • Reinstate the case after the evaluation of the Interim Report; and • Provide an adequate notice to the household, as appropriate, of ineligibility or the benefit calculation for the second half of the certification period that results from the evaluation of the Interim Report.

D. ADVANCE NOTICE OF PROPOSED ACTION

The household must receive written notice prior to any action to reduce or terminate benefits within the certification period. The advance notice period is 10 days and begins with the day following the date the BPS gives or mails the notice to the household. The BPS may use the Notice of Action for

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