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VIRGINIA DEPARTMENT- OF SOCIAL SERVICES HANDLING CHANGES

10/24 VOLUME V, PART XIV, PAGE 15

b. Households with certification periods of 12 months or less if all household members are elderly or permanently disabled and there is no earned income.

c. Households certified through VaCAP or ESAP.

2. Interim Reporting Filing

The Virginia Department of Social Services will generate and mail Interim Reports to certified households for which the sixth or twelfth month of the certification period is the following month. A list of cases sent the Interim Report each month and a copy of individual reports are available online.

a. Household Responsibilities The household must: • Complete the Interim Report and return it to the local department of social services by the fifth day of the sixth or twelfth month. Any responsible household member or authorized representative may complete the Interim Report. • Supply verification of changed elements. • Provide additional information or verifications, as requested, within 10 days of the request. b. Agency Responsibilities The BPS must: • Assess Interim Report forms returned from households for completeness, accompanied verifications and reported changes.  Remove all shelter expenses if the household fails to declare shelter expenses that result from a move reported on the Interim Report.  Give no allowance for unverified or undeclared expenses. Leave the prior child support payment amount in place but remove all existing shelter expense amounts. • Assess and act on returned Interim Report forms:  Interim Report forms returned on or by the 20th of the sixth/twelfth month (or the 18th or 19th of February, as appropriate), complete the assessment and reinstate the case to provide benefits timely for month seven/thirteen for eligible households.  Interim Report forms returned after the 20th of the sixth/twelfth month (or after the 18th or 19th of February, as appropriate), complete the assessment and reinstate the case to provide benefits within 10 days of receipt, as all other reports of changes. The BPS is encouraged to act promptly to avoid case closures and delay of benefits. (See Part XIV.A.2.)  Evaluate and act on completed interim report forms returned in month seven/thirteen after closure of a case. If eligible for benefits, reinstate the case without requiring the household to reapply.  Provide benefits, as allowed in section d. below, after

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