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VIRGINIA DEPARTMENT OF SOCIAL SERVICES HANDLING CHANGES

10/25 VOLUME V, PART XIV, PAGE 2

c. ESAP households must report the following changes during the certification period: • Changes to household composition; • If a household member receives earned income during the certification period; and • Lottery and gambling winnings of $4,500 or more.

2. Time Required and Methods for Reporting Changes

Households must report required changes listed above within 10 calendar days from the date the change occurs or, at the latest, 10 days into the next month after the month the change occurs.

Households may report changes using the Change Report form, by telephone, by personal contact, by mail, or electronically. The household may also report a change of its circumstances with the filing of the Interim Report. A household member, an authorized representative, or any person having knowledge of the household's circumstances may report the change to any staff member of the local department of social services. When the household reports the change by mail, the report will be timely if the postmark of the letter is within the required 10-day period regardless of when the local department of social services receives the information.

During the interview, the BPS must advise applicants: • the responsibility to report changes; • when changes need to be reported; • how to report changes; • the changes that need to be reported; and • the telephone number of the local office and, if necessary, a toll-free number or a number for accepting collect calls from households outside the local calling area.

The BPS must provide the Change Report form to each household at initial application, reapplication, and when the household size changes. Additionally, the BPS must provide the form at recertification, if the household needs another form, whenever the household returns a form, or reports a change in the number of household members.

TRANSMITTAL #36 Chart 1 (Gross Income Limit 200%) Chart 2 (Gross Income Limit 130%) HH Size

Monthly

Weekly Every 2 Weeks Twice a Month HH Size

Monthly

Weekly Every 2 Weeks Twice a Month 1 $2,608 $ 606.51 $1,213.02 $1,304.00 1 $1,696 $ 394.41 $ 788.83 $ 848.00 2 3,525 819.76 1,639.53 1,762.50 2 2,292 533.02 1,066.04 1,146.00 3 4,441 1,032.79 2,065.58 2,220.50 3 2,888 671.62 1,343.25 1,444.00 4 5,358 1,246.04 2,492.09 2.679.00 4 3,483 810.00 1,620.00 1,741.50 5 6,275 1,459.30 2,918.60 3,137.50 5 4,079 948.60 1,897.20 2,039.50 6 7,191 1,672.32 3,344.65 3,595.50 6 4,675 1,087.20 2,174.41 2,337.50 7 8,108 1,885.58 3,771.16 4,054.00 7 5,271 1,225.81 2,451.62 2,635.50 8 9,025 2,098.83 4,197.67 4,512.50 8 5,867 1,364.41 2.728.83 2,933.50 Additional members

+$916.00

+$213.02

+$426.04

+$458.00 Additional members +$596.00 +$138.60 +$277.20 +$298.00