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The applicant must provide verification of residency. • The source used to verify residency must be indicated in VaCMS in the Household Address Verification dropdown menu. • This documentation may be, but is not limited to, a lease, a driver’s license, a landlord’s written statement or utility bills. If the verification source used in VaCMS is “Other Document Source”, the worker must indicate the document used to verify residency in the page level comments. • Residency must be verified at initial application or when the recipient reports a change in residency at redetermination. • The source of verification used must be documented in VaCMS and shall be scanned into DMIS.

If the child care application is pending, and the applicant moves prior to the application being processed, the Child Care Worker must complete the application in the locality in which the application originated and then transfer the case to the client's new locality of residence, once completed.

The LDSS’ physical address and mailing address may be entered in VaCMS for families who are experiencing homelessness and, therefore, lack a fixed and regular residence. If the family does not have a mailing address and the LDSS’ address is used, the LDSS must develop a plan and arrangements for the recipient to receive all correspondence. The LDSS must document such arrangements in the case narrative. For families experiencing homelessness, the Child Care Worker must change the drop down selection for the question “Is the Primary Applicant Homeless?” to yes when entering the address information onto the household address screen in VaCMS.

G. Age of Children

Children served must be under age 13 or under the age of 18 if they are physically or mentally incapable of caring for themselves or subject to court supervision. Children turning 13 years of age during the eligibility period will remain eligible through the end of the recipient’s current eligibility period. When care for children older than age 13 is required, the Child Care Worker should record the source of documentation used to verify the child’s need in the case narrative section of VaCMS. A copy of the court order or the documentation used to verify the child’s special needs must be maintained in the case record.

H. Age of Parent/Guardian

An applicant for child care services must be at least 18 years of age.

If a minor child has been emancipated from their parents and is requesting services for their child, services may be approved, if they meet all other eligibility criteria. • Verification of emancipation is required prior to approval of the case. • The status may be verified by viewing the court order granting emancipation or the Emancipated Minor ID Card issued by the Virginia Department of Motor Vehicles. • The verification source should be recorded in the page level comments of VaCMS.