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provided a minimum of 10 days to provide all required verifications, the Child Care Worker must take action to deny the application and certify the eligibility results on the 30th day.

At no time should the application remain pending beyond 60 days after the application receipt date. If the application was approved, the NOA must indicate the date the application was approved. If the application is denied, the NOA must indicate the reason for denial. Reasons for denying an application include:

1. Applicant under the age of 18 and not emancipated; 2. Applied in wrong locality; 3. Assets/resources exceed $1million in value; 4. Applicant deceased; 5. Discontinuation of employment or other approved or assigned activity; 6. Does not meet financial eligibility requirements; 7. Duplicate application; 8. Failed to complete application process; 9. Failure to provide information needed to determine eligibility; 10. Failure to make satisfactory arrangements to pay back fees owed when the family was eligible for CCSP; 11. Failure to respond to agency request; 12. Failure to select an approved provider; 13. Filed in error; 14. Fraud or intentional program violation; 15. Lack of target/funds; 16. Moved from locality; 17. Need for Child Care no longer exists; 18. Non-compliance with the repayment agreement; 19. No eligible children in the household; 20. Parent voluntarily withdrew application; and 21. Unable to locate.

C. Intake

Intake is the process of obtaining and recording the information necessary to determine if a family is eligible to be authorized for receipt of child care services. Receipt of required verification and documentation must be recorded in VaCMS.

An interview with the applicant is required at the time of initial application and may be completed in- person or by telephone, but shall not unduly disrupt an applicant’s work or school schedule. The interview shall be used to obtain verification and to secure information necessary to complete the application/redetermination process. During the interview, the Child Care Application must be reviewed with the applicant. A copy of the signature page and the Responsibilities, Change Reporting, and Penalties section of the application must be given to the recipient.

The Child Care Application must be reviewed with the applicant to ensure they understand their responsibilities and the changes that must be reported. The Child Care Worker must sign the Child Care