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issues. Workers should document the reason for reinstatement as appropriate.

If reinstatement is warranted, the caseworker must: 1. Re-register the application in VaCMS using the original waitlist screening date to preserve the family's original placement on the waitlist. • Important: Select “Yes” for Waitlist Screening at the end of the registration process to ensure the case is processed as a screening, not a full application. This distinction is important for system tracking and reporting. 2. Associate the re-registered application to the previously denied waitlist case. 3. Proceed to data collection and enter the case action of Waitlist. 4. Document the rationale for reinstatement in the case narrative, clearly stating that the removal was due to worker error OR valid family circumstances (e.g., changed contact information, mail delivery issues). Be sure to include any available verification or context. 5. Additional considerations for awareness: • Waitlist screenings do not display on the Pending Point In Time (PPIT) report. • If a case is re-registered as a full application using the original application date, it will appear as overdue on the PPIT report until resolved. c. This may impact local performance reporting, so staff should take care to follow the waitlist screening pathway when reinstating families in these scenarios.

I. Waitlist Case Transfers

If a waitlist case is pending and the applicant moves to a new locality, the Child Care Worker must transfer the case to the locality where the applicant now resides. The transferring locality is responsible for verifying the accuracy of the case and waitlist authorizations before completing the transfer. A Notice of Transfer form is not required for pending waitlist cases. Upon receiving the case, the new locality must conduct a desk review within five working days to ensure the family is placed on the waitlist using their original screening date and that waitlist authorizations reflect the new locality.

J. General Information

There is no estimated time frame for how long a family may remain on a waitlist due to the many variables that impact funding and targets. Families should not be given any specific timeline for when they could potentially be served or how long the waitlist might be, whether in months or years. Localities may, however, provide concrete data, such as the number of available slots (targets) and the number of families on the waitlist. Additionally, localities can explain general guidance, such as 12- month eligibility.