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3.1. Confidentiality ...................................................................................................................................................... 45 A. Legal Basis ............................................................................................................................................................................... 45 B. Release of Information to a Non-Government Agency ........................................................................................................... 45 C. Written Permission for Release of Information ...................................................................................................................... 45 D. Release of Information without Written Permission ............................................................................................................... 45 E. Applicant/Recipient Access to Records ................................................................................................................................... 46 F. Penalty for the Unauthorized Release of Confidential Information ........................................................................................ 46 G. Ownership of Records ............................................................................................................................................................. 46 H. Sending Confidential Information through E-mail .................................................................................................................. 46 I. Non-Discrimination ................................................................................................................................................................. 46 J. Correcting Inaccurate Information .......................................................................................................................................... 46 K. Inquiring Applicant/Recipient Information in VaCMS ............................................................................................................. 46 3.2. Application and Assessment ................................................................................................................................. 47 A. Application Form ..................................................................................................................................................................... 47 B. Submission and Processing of Application .............................................................................................................................. 47 C. Intake ...................................................................................................................................................................................... 49 D. Homeless Families Conditional Approval ................................................................................................................................ 51 E. Job Search Conditional Approval ............................................................................................................................................. 51 E. Assessment of Needs ......................................................................................................................................................... 56 F. Opening a Case ....................................................................................................................................................................... 57 G. Electronic Correspondence ..................................................................................................................................................... 57 3.3. Non-Financial Eligibility Requirements ................................................................................................................. 58 A. Need for Child Care/Good Cause ............................................................................................................................................ 58 B. Identity of Applicant ................................................................................................................................................................ 58 C. Citizen/Qualified Immigrants .................................................................................................................................................. 58 D. Documentation of U.S. Citizenship .......................................................................................................................................... 59 E. Documentation for Qualified Alien Status .............................................................................................................................. 59 F. Residence ................................................................................................................................................................................ 61 G. Age of Children........................................................................................................................................................................ 62 H. Age of Parent/Guardian .......................................................................................................................................................... 62 I. School Attendance .................................................................................................................................................................. 63 J. Immunization Requirements for Children ............................................................................................................................... 63 K. Children of Owners/Operators of Family Day Home ............................................................................................................... 64 3.4. Income and Assets Eligibility Requirements .......................................................................................................... 65 A. Income Eligibility Requirements .............................................................................................................................................. 65 B. Metropolitan Statistical Area Groupings ................................................................................................................................. 65 C. Determining Family Unit ......................................................................................................................................................... 65 D. Determining Income Eligibility ................................................................................................................................................ 66 E. Countable Income ................................................................................................................................................................... 66 F. Disregarded Income ................................................................................................................................................................ 69 G. Disregarded deductions or payments are: .............................................................................................................................. 70 H. Converting Income to a Monthly Amount .............................................................................................................................. 70 I. Income Averaging ................................................................................................................................................................... 70 J. Temporary Increases ............................................................................................................................................................... 71 K. Asset/Resource Limit .............................................................................................................................................................. 72 L. Verifications for Recipients of Medicaid and WIC ................................................................................................................... 72 3.5 Copayments .......................................................................................................................................................... 75 A. Copayment Scale .................................................................................................................................................................... 75 B. Countable Income ................................................................................................................................................................... 76 C. Assistance with Copayments ................................................................................................................................................... 77 3.6. Service Plan .......................................................................................................................................................... 78 3.7. Consumer Education ............................................................................................................................................. 79 3.8. Parental Responsibilities ....................................................................................................................................... 81 A. Responsibility to Report Changes ........................................................................................................................................... 81 B. Responsibility to Cooperate in Eligibility Determination Process ............................................................................................ 81 C. Responsibility for Use of Child Care ........................................................................................................................................ 81 D. Responsibility to Pay Fees ....................................................................................................................................................... 82 E. Responsibility to Providers ...................................................................................................................................................... 82 F. Responsibility to Repay Overpayments ................................................................................................................................... 82 G. Responsibility to Respond to Correspondence ........................................................................................................................ 82 3.9. Local Department Contacts/Responsibilities ......................................................................................................... 83