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5.4 Provider Approval Process

Providers who are interested in serving children through the CCSP should be directed to https://www.childcare.virginia.gov/providers/child-care-subsidy/becoming-a-child-care-subsidy- program-provider for information on the approval process. Providers must be located in Virginia to participate in the CCSP.

Submitting an Application Interested providers must submit an application packet through the application portal.

Required documents for the Child Care Subsidy Program provider application vary by provider type and may include: • CCSP Provider Application (English) (Español) • Subsidy Provider Agreement (After submitting all other required documents, providers will receive an attestation form to sign, verifying that they have read and will adhere to the terms of this agreement.) o Child Day Centers (English) (Español) o Family Day Homes (English) (Español) • IRS Form W9 • Supporting documentation for Form W-9, such as a copy of social security card (SSN), IRS Notification Letter 147C, or IRS Notification Letter SS-4 • VA Preservice Training Certificate (available upon completion of the training) Proof of legal operations issued by the provider’s regulatory entity, if not licensed or regulated by the Commonwealth of Virginia. o Examples include: Certificate of Registration; Exemption Letter; License; or Permit. • Current First Aid/ CPR Certification (Age Appropriate/ Pediatric) • TB Screening Results • Authorization to Act as Agent on Customer's Behalf for In-Home Care • Household Information and Staff Listing • Sworn Statement of Affirmation • Central Registry Account Information Guide • National Fingerprint Based Background Check • Out of State Background Checks An Application Guide for each provider type can be found at https://www.childcare.virginia.gov/providers/child-care-subsidy/becoming-a-child-care-subsidy- program-vendor. All applicants are strongly encouraged to attend the Child Care Subsidy Orientation prior to submitting the application packet.

Subsidy Health and Safety Inspections Applicants that are not currently licensed by VDOE are required to undergo a subsidy monitoring inspection prior to approval. Subsidy inspections will be conducted by OCCHS staff and will be conducted within 30 days of referral by VDOE CCSP Provider Services.