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recovered funds may only be reused if a target is available, regardless of the LDSS’ remaining balance. Budget allocations are now issued by the Virginia Department of Education (VDOE). When the manual attendance is entered for a prior service period where funds have already been recovered, the days for which attendance is entered are encumbered again and the available balance is reduced accordingly. This can cause a negative available balance, and no authorizations can be created until additional funds are recovered or allocated.

E. Reducing Caseloads

If additional targets are not provided for Fee Child Care or TANF Child Care for (non-VIEW) education and training, LDSS should reduce cases through attrition, if possible, until the appropriate child target and expenditure levels are attained. No new cases should be added during this time.

If a locality exceeds its allocated targets, and requires additional funding, they can request the additional funding only. The locality will remain over the target and unable to authorize any new children until enough cases close through natural attrition, allowing them to return to their allocated target limit. VDOE/VDSS will continue to closely monitor targets and flag when a locality goes over their allocated targets. When this happens, the locality will be flagged for follow-up and will then work with the RPCs on a corrective action plan.

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Official source

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recovered funds may only be reused if a target is available, regardless of the LDSS’ remaining balance. Budget allocations are now issued by the Virginia Department of Education (VDOE). When the manual attendance is entered for a prior service period where funds have already been recovered, the days for which attendance is entered are encumbered again and the available balance is reduced accordingly. This can cause a negative available balance, and no authorizations can be created until additional funds are recovered or allocated.

E. Reducing Caseloads

If additional targets are not provided for Fee Child Care or TANF Child Care for (non-VIEW) education and training, LDSS should reduce cases through attrition, if possible, until the appropriate child target and expenditure levels are attained. No new cases should be added during this time.

If a locality exceeds its allocated targets, and requires additional funding, they can request the additional funding only. The locality will remain over the target and unable to authorize any new children until enough cases close through natural attrition, allowing them to return to their allocated target limit. VDOE/VDSS will continue to closely monitor targets and flag when a locality goes over their allocated targets. When this happens, the locality will be flagged for follow-up and will then work with the RPCs on a corrective action plan.