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Manual Title Chapter Page Revision Date Virginia Medical Assistance Eligibility M02 July 2022 Subchapter Subject Page ending with Page M0240 SOCIAL SECURITY NUMBER REQUIREMENTS M0240.200 4

B. Follow-Up Procedures for Individuals Who Are Not Infants Born to Women Enrolled in FAMIS Prenatal Coverage The follow-up procedures below do not apply to individuals listed in M0240.100 B.

1. Documentation If the applicant does not have an SSN, the agency must document in the record the date he applied for an SSN.

2. Entering Computer Systems If a date is necessary when entering the individual the eligibility/enrollment system, use the date the individual applied for an SSN, or the individual’s date of birth, preceded by “000” as the individual’s SSN. For example, an individual applied for an SSN on October 13, 2006. Enter “000101306” as the individual’s SSN in the eligibility/enrollment system. 3. Follow-up a. Follow-up in 90 Calendar Days After enrollment of the eligible individual, the agency must follow-up within 90 calendar days of the Social Security number application date or 120 calendar days if application was made through hospital enumeration. b. Check for Receipt of SSN Check the system records for the enrollee’s SSN. If the SSN still has “000” the first 3 digits, contact the enrollee to obtain the enrollee’s SSN verbally or by mail. If the individual has not applied for an SSN, send advance notice that the individual is no longer eligible for coverage and cancel coverage. c. Verify SSN by a computer system inquiry of the SSA records. d. Enter Verified SSN in the eligibility/enrollment system.

4. Renewal Action If the enrollee’s SSN has not been assigned by the 90-day follow-up, the worker must follow-up no later than the enrollee’s annual renewal, by checking the systems for the enrollee’s SSN and by contacting the enrollee if necessary. a. Check for Receipt of SSN Before or at renewal, the SSN must be entered into the eligibility/enrollment system. Check the system records for the enrollee’s SSN. If the SSN has “000”as the first 3 digits, contact the enrollee to obtain the enrollee’s SSN verbally or by mail, or on the renewal form if a renewal form is required. b. Verify SSN by a computer system inquiry of the SSA records. c. Enter Verified SSN in the eligibility/enrollment system.