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83 3.9. Local Department Contacts/Responsibilities

An interview with the applicant/recipient is required at the initial eligibility determination and each redetermination of eligibility. The interview shall be used to obtain verification, provide service planning, and to secure information necessary to complete the application/redetermination process. During the interview, the Child Care Application must be reviewed with the applicant. A copy of the signature page and the Responsibilities, Change Reporting, and Penalties section of the application must be given to the recipient. Applications submitted through CommonHelp or VIEW referral applications received in My Workspace do not need to be signed by the child care worker or scanned into DMIS.

The interview completed as part of the initial application process and subsequent interviews may be completed in-person or by phone, but shall not unduly disrupt a recipient's work or school schedule.

A. Required Verifications

The following, as well as any other information necessary to determine eligibility and verify need, must be verified and recorded during the eligibility determination process:

Income, Employment, and Job Search • All countable income; income for the last 30-day period must be verified. o If this is not available or not reflective of current income, the Child Care Worker must document in VaCMS why and explain what income verification was used and why. • Parents’ employment or documentation of good cause for a parent not providing care in a two- parent household. • Parent’s job search attestation, as recorded on the Client Demographic screen in VaCMS, if this is the reason child care is needed. • Proof that job loss occurred within the past 90 days at redetermination, if job search is the reason child care is needed. • WIC Verification Form and Self-Attestation Form completed by the client receiving WIC.

Education and Training Participation • Enrollment in an education/training program, if this is the reason child care is needed. o Acceptable verification includes (but is not limited to): ▪ Grade report, ▪ Class schedule, ▪ Letter from the education/training program, ▪ Progress report. • For VIEW participants with approved education/training as a VIEW activity: o The VIEW Worker is responsible for verification. o Child Care Worker must document in VaCMS that verification was completed by the VIEW Worker (at both application and redetermination). • For former VIEW participants receiving Transitional Child Care: o Child Care Worker must verify and document that enrollment is in a public institution of higher education or other postsecondary school licensed or certified by the Board of Education or SCHEV.