Page 16

explaining the same information that was provided orally during the interview. Upon reviewing the batch file from eREP, UWORKS creates a scheduled date and time for the E&T participant to attend the virtual SNAP E&T Workshop. UWORKS sends the appointment information to eREP in a batch file. The information is prepared onto an E&T appointment letter and is sent to the E&T participant at least 10 days prior to their scheduled time. How does the E&T unit coordinate and communicate on an ongoing basis with the units responsible for certification policy? We hold quarterly coordination meetings with staff from ESD and WDD, including those responsible for policy. In addition to the coordination meeting, we communicate regularly through an email dedicated only for E&T communication. Describe the State's relationships and communication with intermediaries or E&T providers. Utah does not partner with intermediaries or E&T providers, however, we communicate often with the counselors with our Workforce Development Division. We hold quarterly meetings as well as communicate often through email. Describe how the State agency shares new policies, procedures, or other information with the intermediary or other E&T provider. Utah has policy and procedure updates sent out monthly. It is required each team review the policy and procedure updates during their team meetings. ESD and WDD policies are sent out together and available to all staff. Describe how the State agency, intermediaries, and E&T providers share participant data and information. Include the names of any MIS systems (or other modes of communication) used. Utah does not partner with intermediaries or E&T providers. If the State uses a MIS system, describe the E&T related data that is tracked and stored in those systems (e.g. referrals, noncompliance with program requirements, provider determination, etc.), and whether the system(s) interact with each other. eREP tracks all data surrounding the E&T process through events between systems. eREP and UWORKS are the MIS systems that interact and process the E&T related data including referral tracking, notices, completion of job contacts, noncompliance, and completion of requirements. eREP tracks the back and forth of the events and sends all related notices while UWORKS tracks the job contacts and related contacts with employment counselors. Describe the State agency’s process for monitoring E&T providers’ program and fiscal operations. Include plans for direct monitoring such as visits, as well as indirect monitoring such as reviewing program data, financial invoices, etc. A random sampling for all WDD staff's SNAP E&T assigned cases are reviewed quarterly to ensure employment counselors are following SNAP E&T policy. Through this edit process, cases are monitored 1/29/26, 10:24 AM State Plan UT FY26 - Original Submission https://dam-fns.usda.gov/sites/default/files/microsite/snapet-utfy26stateplan//index.html 16/56