Table VIII Data Retention

Effective Date: December 1, 2017

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Documents are to be retained for the time frame specified in this table from the date the document was received by the agency.

Document Types Retention Requirements Applications Original application for the current span of eligibility is permanent if eligibility has not been interrupted for more than 3 months. Keep all other applications at least 6 years. Adoption Papers Bill of Sale/Sales Contract/Promissory Note/Repayment Agreement Closed Case (all documents) Court Documents Fair Hearing Handwritten Statements (in any category) Lump Sum Refund Request (79R) Release of Information (114’s) Reviews Tax Filer Information (740/741) Temporary Medical Card (695) COBRA Health Insurance (116C) Employer Health Insurance (116M) Income Investigations Life Insurance/Other Insurance (Misc.) Payments to Business Office/Other Misc. Payments Returned Mail Third Party Insurance (19) 6 Years Citizenship/Alien Status Identity Social Security Number Trusts Permanent