Effective Date: January 1, 2014

Previous Policy

Along with other government agencies, the Department of Workforce Services (DWS) participates in the Income Eligibility Verification System (IEVS). This allows DWS to receive computerized income matches from other agencies. The type of income match data DWS receives includes Wage Match, UC (unemployment compensation), SDX (Supplemental Security Income), BENDEX or BDX (Social Security benefits), BEERS, and IRS (Internal Revenue Service) income match records. Income information received from SSA or the Internal Revenue Service must be safeguarded according to the requirements of the agency that furnished the data.

Safeguard all reports of matched data. This includes printouts, notice and request forms, computer terminal screen displays, and any other items which contain Income Match reports. Restrict access to all income match reports. (Section 110-3 explains the rules on who has access to Income Match information.) Failure to follow these rules can result in a fine of $5,000 and a five year jail term for each offense.

Proof of Income Match reports does not change the status of the Income Match printout or report. Employees MUST safeguard the report material even after the information has been checked.

Unauthorized inspection or disclosure of IRS Federal tax information, including breeches and security incidents, must be reported to an immediate supervisor and/or the DWS Internal Audit Division.

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Effective Date: January 1, 2014

Official source

Previous Policy

Along with other government agencies, the Department of Workforce Services (DWS) participates in the Income Eligibility Verification System (IEVS). This allows DWS to receive computerized income matches from other agencies. The type of income match data DWS receives includes Wage Match, UC (unemployment compensation), SDX (Supplemental Security Income), BENDEX or BDX (Social Security benefits), BEERS, and IRS (Internal Revenue Service) income match records. Income information received from SSA or the Internal Revenue Service must be safeguarded according to the requirements of the agency that furnished the data.

Safeguard all reports of matched data. This includes printouts, notice and request forms, computer terminal screen displays, and any other items which contain Income Match reports. Restrict access to all income match reports. (Section 110-3 explains the rules on who has access to Income Match information.) Failure to follow these rules can result in a fine of $5,000 and a five year jail term for each offense.

Proof of Income Match reports does not change the status of the Income Match printout or report. Employees MUST safeguard the report material even after the information has been checked.

Unauthorized inspection or disclosure of IRS Federal tax information, including breeches and security incidents, must be reported to an immediate supervisor and/or the DWS Internal Audit Division.