4.3 Adequate Payment Rates

The Lead Agency must set CCDF subsidy payment rates in accordance with the results of the current MRS or ACF pre-approved alternative methodology and at a level to ensure equal access for eligible families to child care services comparable with those provided to families not receiving CCDF assistance. Lead Agencies are also required to provide a summary of data and facts to demonstrate how payment rates ensure equal access, which means the Lead Agency must also consider the costs of base level care and higher quality care as part of its rate setting. Finally, the Lead Agency must re-evaluate its payment rates at least every 3 years. The ages and types of care listed in the base payment rate tables are meant to provide a snapshot of the categories of rates and are not intended to be comprehensive of all categories that might exist or to reflect the terms used by the Lead Agency for particular ages. If rates are not statewide, please provide all variations of payment rates when reporting base payment rates below. Base rates are the lowest, foundational rates before any differentials are added (e.g., for higher quality or other purposes) and must be sufficient to ensure that minimum health, safety, quality, and staffing requirements are covered. These are the rates that will be used to determine compliance with equal access requirements. 4.3.1 Payment rates a. Are the payment rates that the Lead Agency is reporting in 4.3.2 set statewide by the Lead Agency? [ ] Yes. i. If yes, check if the Lead Agency: [ ] Sets the same payment rates for the entire State or Territory. [ ] Sets different payment rates for different regions in the State or Territory. [x] No. ii. If no, identify how many jurisdictions set their own payment rates: 28 b. Provide the date the current payment rates became effective (i.e., date of last payment rate update based on most recent MRS or ACF pre-approved alternative methodology as reported in 4.2.1). 10/1/2025 c. If the Lead Agency does not publish weekly rates, then how were the rates reported in 4.3.2 or 4.3.3 calculated (e.g., were daily rates multiplied by 5 or monthly rates divided by 4.3)? Weekly rates were calculated by multiplying daily rates by 5. 4.3.2 Base payment rates a. Provide the base payment rates in the tables below. If the Lead Agency completed a market rate survey (MRS), provide the percentiles based on the most recent MRS for the identified categories. If the Lead Agency sets different payment rates for different regions in the State or Territory (and checked 4.3.1aii), provide the rates for the most populous region as well as the region with payment rates set at the lowest percentile. Percentiles are not required if the Lead Agency also conducted an ACF pre-approved alternative methodology but must be reported if the Lead Agency conducted an MRS only. The preamble to the 2016 final rule states that a benchmark for adequate payment rates is the 75th percentile of the most recent MRS. The 75th percentile benchmark applies to the base rates. The 75th percentile is the number separating the lowest 75 percent of rates from the highest 25 percent. Setting rates at the 75th percentile, while not a requirement, would ensure that eligible families can afford three out of four child care providers. In addition to reporting the 75th percentile in the tables below, the Lead Agency must also report the 50th percentile and 60th percentile for each identified category. If the Lead Agency conducted an ACF pre-approved alternative methodology, provide the estimated cost of care for the identified categories, as well as the percentage of the cost of care covered by the established payment rate. If the Lead Agency indicated it sets different payment rates for different regions in the State or Territory in 4.3.1.a, provide the estimated cost of care and the percentage of the cost of care covered by the established payment rate for the most populous region as well as the region with rates established at the lowest percent of the cost of care. For each identified category below, provide the percentage of providers who are receiving the base rate without any add-ons or differential payments. Provide the full-time weekly base payment rates in the table below. If weekly payment rates are not published, then the Lead Agency will need to calculate its equivalent. i. Table 1: Complete if rates are set statewide. If rates are not set statewide, provide rates for most populous region. Percentiles are not required if the Lead Agency also conducted an ACF pre-approved alternative methodology but must be reported if the Lead Agency conducted an MRS only. Care Type Base payment rate (specify unit, e.g., per day, per week, per month) % of providers receiving Base rate Full-Time Weekly Base Payment Rate What is the percentile of the rate? (MRS) What is the 50th percentile of the rate? (MRS) What is the 60th percentile of the rate? (MRS) What is the 75th percentile of the rate? (MRS) What is the estimated cost of care? (Alternative Methodology) What percent of the estimated cost of care is the rate? Center Care for Infants (6 months) 47.00 Per Day 14.28 235.00 75.00 42.60 44.20 47.00 Family Child Care for Infants (6 months) 51.00 Per Day 7.14 255.00 96.00 39.40 41.00 43.80 Care Type Base payment rate (specify unit, e.g., per day, per week, per month) % of providers receiving Base rate Full-Time Weekly Base Payment Rate What is the percentile of the rate? (MRS) What is the 50th percentile of the rate? (MRS) What is the 60th percentile of the rate? (MRS) What is the 75th percentile of the rate? (MRS) What is the estimated cost of care? (Alternative Methodology) What percent of the estimated cost of care is the rate? Center Care for Toddlers (18 months) 45.20 Per Day 14.08 226.00 75.00 40.80 42.60 45.20 Family Child Care for Toddlers (18 months) 46.00 Per Day 8.44 230.00 89.00 38.20 39.60 42.40 Center Care for Preschool ers (4 years) 42.60 Per Day 13.81 213.00 75.00 38.40 40.00 42.60 Family Child Care for Preschool ers (4 years) 41.20 Per Day 7.14 206.00 75.00 37.00 38.40 41.20 Center Care for School- Age (6 years) 41.40 Per Day 11.16 207.00 75.00 37.20 38.60 41.40 Family Child Care for School- Age (6 years) 39.60 Per Day 5.84 198.00 75.00 35.60 37.00 39.60 ii. Table 2: Do not complete if rates are set statewide. If rates are not set statewide, provide rates for region with payment rates set at the lowest percentile. Percentiles are not required if the Lead Agency also conducted an ACF pre-approved alternative methodology but must be reported if the Lead Agency conducted an MRS only. Care Type Base payment rate (specify unit, e.g., per day, per week, per month) % of providers receiving Base rate Full-Time Weekly Base Payment Rate What is the percentile of the rate? (MRS) What is the 50th percentile of the rate? (MRS) What is the 60th percentile of the rate? (MRS) What is the 75th percentile of the rate? (MRS) What is the estimated cost of care? (Alternative Methodology) What percent of the estimated cost of care is the rate? Center Care for Infants (6 months) 38.80 Per Day 5.70 194.00 75.00 35.60 36.80 38.80 Care Type Base payment rate (specify unit, e.g., per day, per week, per month) % of providers receiving Base rate Full-Time Weekly Base Payment Rate What is the percentile of the rate? (MRS) What is the 50th percentile of the rate? (MRS) What is the 60th percentile of the rate? (MRS) What is the 75th percentile of the rate? (MRS) What is the estimated cost of care? (Alternative Methodology) What percent of the estimated cost of care is the rate? Family Child Care for Infants (6 months) 39.00 Per Day 6.67 195.00 88.00 33.40 34.60 36.40 Center Care for Toddlers (18 months) 37.60 Per Day 5.44 188.00 75.00 34.40 35.60 37.60 Family Child Care for Toddlers (18 months) 35.40 Per Day 6.67 177.00 75.00 32.40 33.60 35.40 Center Care for Preschool ers (4 years) 35.60 Per Day 6.22 178.00 75.00 32.60 33.80 35.60 Family Child Care for Preschool ers (4 years) 34.60 Per Day 6.67 173.00 75.00 31.60 32.80 34.60 Center Care for School- Age (6 years) 34.80 Per Day 5.44 174.00 75.00 31.80 32.80 34.80 Family Child Care for School- Age (6 years) 33.60 Per Day 6.67 168.00 75.00 30.60 31.60 33.60 b. Does the Lead Agency certify that the percentiles reported in the table above are calculated based on their most recent MRS or ACF pre-approved Alternative Methodology? [x] Yes. [ ] No. If no, what is the year of the MRS or ACF pre-approved alternative methodology that the Lead Agency used? What was the reason for not using the most recent MRS or ACF pre-approved alternative methodology? Describe: 4.3.3 Tiered rates, differential rates, and add-ons Lead Agencies may establish tiered rates, differential rates, or add-ons on top of their base rates as a way to increase payment rates for targeted needs (e.g., a higher rate for serving children with special needs). a. Does the Lead Agency provide any rate add-ons above the base rate? [ ] Yes. If yes, describe the add-ons, including what they are, who is eligible to receive the add-ons, and how often are they paid: [x] No. b. Has the Lead Agency chosen to implement tiered reimbursement or differential rates? [x] Yes. [ ] No. Tiered or differential rates are not implemented. If yes, identify below any tiered or differential rates, and, at a minimum, indicate the process and basis used for determining the tiered rates, including if the rates were based on the MRS or an ACF pre-approved alternative methodology. Check and describe all that apply: i. [x] Differential rate for non-traditional hours. Describe: Boards may define differential rates for nontraditional hours (NTH), based on the MRS and factors specific to the workforce area. TWC will conduct an analysis on the availability of care across the state during NTH and will support Boards in increasing this type of care, if needed. ii. [x] Differential rate for children with special needs, as defined by the Lead Agency. Describe: Providers may be paid for additional staff or equipment needed to assist in the care of a child with disabilities at a rate up to 190 percent of the provider’s payment rate for a child without disabilities of that same age. The inclusion rate policies for children with disabilities are set forth in Section B-707 of the CCS Guide. iii. [ ] Differential rate for infants and toddlers. Note: Do not check if the Lead Agency has a different base rate for infants/toddlers with no separate bonus or add-on. Describe: iv. [ ] Differential rate for school-age programs. Note: Do not check if the Lead Agency has a different base rate for school-age children with no separate bonus or add-on. Describe: v. [x] Differential rate for higher quality, as defined by the Lead Agency. Describe: Texas Government Code §2308.315 (CCS Guide, Section B703) requires that Boards reimburse Texas Rising Star certified providers an increased rate above the rate reimbursed to non-Texas Rising Star providers. The percentage of the increase must be at least: 5 percent for a Two-Star provider; 7 percent for a Three-Star provider; and 9 percent for a Four-Star provider. TWC rules require that Boards reimburse providers participating in the Texas School Ready project at an increased rate for infants, toddlers, and preschool age children. The increased rate must be at least 5 percent greater than the Board's regular base rate. vi. [ ] Other differential rates or tiered rates. For example, differential rates for geographic area or for type of provider. Describe: vii. If applicable, describe any additional add-on rates that you have besides those identified above. Does the Lead Agency reduce provider payments if the price the provider charges to private-pay families not participating in CCDF is below the Lead Agency’s established payment rate? [x] Yes. If yes, describe: TWC pays the published rate or the maximum rate, whichever is lower (CCS rule §809.21). [ ] No. 4.3.4 Establishing payment rates Describe how the Lead Agency established payment rates: a. What was the Lead Agency’s methodology or process for setting the rates or how did the Lead Agency use their data to set rates? TWC set BCY’26 baseline rates for each Board area, provider type and age group at the highest of the: 2025 MRS 75th percentile; Baseline rate outlined in the 2024 and 2025 narrow cost analysis; or BCY 2025 provider payment rate. b. How did the Lead Agency determine that the rates are adequate to meet health, safety, quality, and staffing requirements under CCDF? TWC’s narrow cost analysis, the 2024 and 2025 Cost of Quality Price Modeling Reports include baseline rates, which are defined as prices charged by providers of child care that at a minimum meet state licensing standards. TWC compared the base provider payment rate, set at the 75th percentile, against the Cost of Quality cost modeling data for the baseline rate at LCCHs and RCCHs in 2024 and LCCCs in 2025. c. How did the Lead Agency use the cost of care, either from the narrow cost analysis or the ACF pre-approved alternative methodology to inform rate setting, including how using the cost of care promotes the stabilization of child care providers? TWC’s narrow cost analysis, the 2024 and 2025 Cost of Quality Price Modeling Reports include baseline rates, which are defined as ￿prices charged by providers of child care that at a minimum meet state licensing standards. TWC compared the base provider payment rate, set at the 75th percentile, against the Cost of Quality cost modeling data for the baseline rate at LCCHs and RCCHs in 2024 and LCCCs in 2025. TWC set BCY’26 baseline rates for each Board area, provider type and age group at the highest of the: 2025 MRS 75th percentile; Baseline rate outlined in the 2024 and 2025 narrow cost analysis; or BCY’25 provider payment rate. Reviewing rates based on a narrow cost analysis results in some base rates being increased which provides higher income for child care providers. Child Care providers can use this higher revenue to support the quality of their programs. 72 of 84 infant full-time (FT) base rates were increased above the 75th percentile; 51 of 84 toddler FT base rates were increased above the 75th percentile; and 32 of 84 preschool FT base rates were increased above the 75th percentile. d. How did the Lead Agency account for the cost of higher quality while setting payment rates? Texas Government Code §2308.315 requires that Texas Rising Star certified providers be reimbursed at the following percentages above the Board's non-Texas Rising Star rate for the same type of care: Texas Rising Star Four-Star providers’ payment rates must be set at 9 percent greater than non-certified providers’ regular child care rates; Texas Rising Star Three-Star providers’ payment rates must be set at 7 percent greater than non-certified providers’ regular child care rates; and Texas Rising Star Two-Star providers’ payment rates must be set at 5 percent greater than non-certified providers’ regular child care rates. e. Identify and describe any additional facts (not covered in responses to 4.3.1 – 4.3.3) that the Lead Agency considered in determining its payment rates to ensure equal access. N/A