C-2412 Locking Mechanisms

Revision 24-3; Effective Sept. 1, 2024

All Programs

All buildings, rooms and containers containing FTI must be locked when not in actual use. Key or combination locking mechanisms may secure FTI. Staff not authorized to access FTI may have a key to the building but not the secured room. This includes unauthorized agency staff, contractors, security personnel, custodial staff and landlords.

The following guidelines apply to key locking mechanisms:

The number of keys must be kept to a minimum.

Only authorized staff can access the secured area.

The unauthorized duplication of keys is prohibited.

Keys must be returned before departure for staff who retire, terminate employment or transfer to another position.

Management must conduct annual reconciliation of key records.

The following rules apply to combination locking mechanisms:

The combination is only shared with authorized staff.

The unauthorized disclosure of the combination is prohibited.

Management must change the combination at least annually or upon departure of staff that retire, terminate employment or transfer to another position.

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C-2412 Locking Mechanisms

Official source

Revision 24-3; Effective Sept. 1, 2024

All Programs

All buildings, rooms and containers containing FTI must be locked when not in actual use. Key or combination locking mechanisms may secure FTI. Staff not authorized to access FTI may have a key to the building but not the secured room. This includes unauthorized agency staff, contractors, security personnel, custodial staff and landlords.

The following guidelines apply to key locking mechanisms:

The number of keys must be kept to a minimum.

Only authorized staff can access the secured area.

The unauthorized duplication of keys is prohibited.

Keys must be returned before departure for staff who retire, terminate employment or transfer to another position.

Management must conduct annual reconciliation of key records.

The following rules apply to combination locking mechanisms:

The combination is only shared with authorized staff.

The unauthorized disclosure of the combination is prohibited.

Management must change the combination at least annually or upon departure of staff that retire, terminate employment or transfer to another position.