Duplicate Application

An application filed after another application has already been filed is a duplicate application if it:

does not include a request for a new program (i.e.: a type of program not requested on the initial application or a type of program not currently received by the applicant); and

is not needed for a redetermination of the active program(s).

Example: An application is received on January 2 and a second application for the same program is received on January 5. The second application is considered a duplicate application.

If a duplicate application is received while the first application is being processed:

treat the duplicate application as a report of change; and

assign to the eligibility staff currently processing the case.

If a duplicate application is received after the first application has been processed, review the application to ensure the person is not applying for a different type of program and that a redetermination is not due. If a new program is not being requested:

consider the duplicate application as a report of change; and

assign as a change indicating "duplicate application."

If the person is applying for a new program, the application is not a duplicate application. Process the application as a new request for assistance.