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Tennessee Housing Development Agency 2025 LIHEAP Policy Manual for Regular and Crisis Assistance 63

9.4 Terms and Elections • Small agency reps: 1-year term, renewable for 2 years • Large agency reps: 2-year term, renewable once • No member may serve more than 2 consecutive terms • Vacancies filled within two scheduled meetings • Elections held electronically (e.g., SurveyMonkey) and verified by TACA and THRA representatives • Selection of Chair occurs after members are established

9.5 Selection Criteria • Relevant education, experience, and geographic representation • Subject expertise • Commitment to diversity and equity in representation

9.6 Coordination and Oversight • Territory Coordinators: One per region to disseminate information and serve as agency liaisons • Lead Coordinator: Oversees SMEs and brings issues to the LIHEAP Manager

9.7 Leadership Committee Chair: • Elected by Committee for a 2-year term, renewable annually • Leads meetings, collaborates on agendas, represents the Committee at events, and ensures alignment with mission

9.8 Meetings • Held quarterly; special sessions may be called by Chair or Program Manager • Quorum: Majority of voting members • Decisions: Majority vote of members present • Open to the public when required (e.g., model plan review) • Minutes maintained and available upon request • Proxy attendance allowed