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Page | 119 7434 SPECIAL CONDITIONS FOR CSP FACILITY ARRANGEMENTS

7434.1 Center Responsibility A. Applies on behalf of the residents, and B. Receives the EBT card and training, and C. Buys and prepares food for eligible residents on a group basis, or buys meals delivered to the individual residents. D. The authorized representative must sign the SNAP application form. The resident should also sign the SNAP application form, if at all possible. E. The facility acting as authorized representative is liable for any misrepresentation or fraud which it knowingly commits in the certification of participants it is representing. Therefore, the facility must be knowledgeable about household circumstances and should review those circumstances with the participants before applying for SNAP benefits on the participants' behalf. The facility is responsible for: 1. Reporting required changes in participant's circumstances 2. All losses or misuse of SNAP benefits held on behalf of participants, and 3. All over-issuances which occur while the participants are residents of the facility.

Specialists must report incidents of suspected misuse or misappropriation of SNAP benefits through supervisory channels to SNAP state office program staff, which in turn, will refer to USDA. If the facility is disqualified by USDA as a retailer, it may not serve as an authorized representative for participants as long as it is disqualified. Also, if the facility loses its license or certification from the appropriate State Agency, it may not serve as authorized representative.

7434.2 List of Resident Participants Each month, each facility director must give the local SNAP office a list of resident participants on SNAP. The list must be signed by an employee of the facility and given to the local office within five work days after the end of the month for which it is prepared. Certification office staff use the list to: A. Monitor facility caseload on a monthly basis, B. Make periodic on-site visits, and C. Ensure that office records are current.

Specialists must ensure that the person the facility appoints to act as AR for participants knows of this reporting requirement. If the list is not sent within the required time frames, contact should be made with the facility representative to remind them of the reporting requirement. If repeated failure to report results occurs, the Specialist should notify SNAP program staff through the appropriate channels.

7434.3 Periodic On-Site Visits Specialists, or other designated staff, must make on-site visits to facilities on a periodic basis to: A. Verify the accuracy of the listings, and B. Ensure that local office records are consistent and current, and C. Verify the center’s certification is current. The date of the visit must be documents on the list of items reviewed at the facility along with verifying the number of residents through an inspection of facility records, such as admission and departure cards or ward lists. Verification of the facility's approval as a certified CSP must also be completed with the on-site visit.

7434.4 Residents Leaving CSP Facilities CSP facilities provide departing residents with their EBT cards, and any unused benefits issued for the resident. If at the time the resident leaves, no benefits have been spent on behalf of the