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Page | 117 7423 PERIODIC ON-SITE VISITS

Benefits Specialists, or other designated staff, must make on-site visits to facilities on a periodic basis to: A. Verify the accuracy of the listings, and B. Ensure that local office records are consistent and current, and C. Verify the center’s certification is current.

The Specialist must document the date of the visit on the list being checked and must verify the number of residents through an inspection of facility records, such as admission and departure cards or ward lists. Specialists also must verify the facility's approval as a certified group living arrangement.

7424 RESIDENTS LEAVING DRUG/ALCOHOL TREATMENT CENTERS

Drug and alcohol treatment facilities that have the household's EBT card must provide departing residents with their EBT card. If the benefits have been received, the facility must: A. Provide the departing household with the EBT card and a prorated amount of the benefit allotment due the household based on the day the household leaves the facility; even if all benefits have already been spent on behalf of that household. A proration chart has been provided to each facility and the minimum amount of benefits given to the resident must be at least the amount on the appropriate day and total issuance on the chart. B. Provide the departing household with instructions to go to the local DSS office for EBT training and PIN change. They also should be instructed to contact their benefits specialist to discuss continuing their eligibility. C. Complete DSS-EA-307, SNAP Exit Form, and return the form to the DSS office within 5 days after the resident left. D. If the household leaves without notifying the facility, the facility must send the household’s EBT card (with prorated benefits) with the DSS-EA-307, to the local DSS office.

Once DSS receives the DSS-EA-307, they must make the appropriate changes to the case, and send a copy of the form to the household. The form must be provided to the household within 10 days of receipt. If the household indicates they did not receive the benefits identified on the form, a copy of the form and the recipient’s statement should be forwarded to EBT program staff.

If the departing resident fails to report the change in his circumstances as required, and the Specialist is unable to locate the household, the Specialist must stop the delivery of future benefits.

7430 PARTICIPANTS IN COMMUNITY SUPPORT PROVIDER FACILITIES

Residents in CSPs (group homes) must be disabled. If the individual does not meet the disability criteria, the individual is ineligible as long as he/she is a resident of a CSP facility. The procedures identified in 7431–7435 pertain only to residents in CSP facilities.

7431 THE FACILITY AS AUTHORIZED REPRESENTATIVE

Residents of the facility will apply and be certified through use of an authorized representative employed and designated by the CSP. The persons in the group living arrangement are certified as one person households. The facility may either: