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(2) The same Department actions cited in 114-522B(1-9) above are applicable to the renewal process, except that the Department shall initiate the registration renewal process one hundred and twenty (120) days in advance. HISTORY: Added by State Register Volume 29, Issue No. 6, eff June 24, 2005. 114–523. Management. A. Display of registration (1) The center shall display the current registration, as well as any violations in a prominent public place in the center. The back of the registration shall be displayed if deficiencies are listed. (2) When advertising or issuing other public notifications of the service provided, the official registration number issued by the Department shall be included. B. Capacity (1) No child care center operated by religious bodies shall have present at any one time children in excess of the number for which it is registered. (2) Exception: In the event of a natural disaster or unscheduled closing of a child care center, the capacity may be exceeded temporarily for a maximum of 90 days to accommodate the displaced children. The director shall notify the Department of the situation and maintain appropriate staff:child ratios at all times. Required records shall be kept on file for the new enrollees. C. Child abuse (1) The center shall immediately report suspected child abuse or child neglect to the Department’s Office of Child Protective and Preventive Services (CPS) or to local law enforcement in accordance with South Carolina Code Annotated Section 20–7–510. (2) The director and staff shall cooperate with Department staff during an investigation of child abuse or neglect. Cooperation shall include the following: (a) Participate in informational conferences with CPS staff; (b) Release records as appropriate, of children and staff upon request; and (c) Allow access to the center premises for inspection and investigation of the child abuse allegation by the Department and other officials as permitted by statute. D. Reporting of incidents (1) The center shall report the following incidents to the parents/guardians immediately and provide written notification to the Department within 48 hours after the occurrence: (a) Accidents or injuries involving any child occurring at the center requiring professional medical treatment; and (b) Child or staff occurrences of communicable diseases that the Department of Health and Environmental Control (DHEC) requires to be reported in its Exclusion List. (2) The following incidents shall be reported to the Department immediately: (a) A child who is missing from the premises, or who is left unattended in a vehicle operated by the child care center; (b) Major structural damage to center; (c) Charges or convictions of crimes against the director or any staff person; (d) Reports of alleged child abuse involving the director or any staff person; and (e) Death of a child while at the facility. (i) In the event of the death of a child at the facility, the center shall also immediately notify emergency medical personnel, the child’s parents, and law enforcement; and (ii) Provide information for children and parents as appropriate. (3) A follow-up report shall be submitted to the Department as soon as an investigation by facility is completed and corrective action is taken. E. Child records (1) The facility shall keep a separate record for each child.