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(1) If the child dies while at the group child care home, the following shall be done: (a) Immediately notify emergency medical personnel, the child’s parents, and law enforcement; (b) Immediately notify the licensing agency; and (c) Provide information for children and parents as appropriate. F. Parent access and communication (1) The operator shall permit the parent of a child in care free and full access to his or her child without prior notice, while their child is receiving care, unless there is a court order limiting parental access. This free access must not disrupt instructional activities and classroom routines. (2) The operator shall develop a policy for the release of children, which includes a security system to prevent the inappropriate release of a child to an unauthorized person. This policy shall be communicated with the parent upon admission. (3) Parents shall be provided with the following information upon admission: (a) The right of parents to free and full access to their child in accordance with 114-513F(1); (b) The policy and procedures on release of children specified in 114-513F(2); (c) The program activity schedule for their child’s age group and child care area; (d) The parent’s responsibility to obtain necessary immunizations and physical examinations for their child; (e) The policy and procedures for the administration of medications; and (f) The policy and practices regarding the discipline and behavior management of children. This statement shall be re-signed if any discipline policy changes are made. (4) Parents and staff shall sign and date an agreement, maintained on file and updated annually, that both parties have read and understand all policies relating to the operation of the group child care home. G. Child records (1) The operator shall keep a separate record for each child. (2) The file shall be kept in a confidential manner, but shall be immediately available to the Department, the child’s teacher/caregiver, parent, or guardian upon request. (3) Access to records is limited to the above unless requested by court order. (4) Entries in a child’s record shall be legible, dated and signed by the individual making the entry. (5) A child’s record shall be maintained on file at the group child care home and made available to the Department upon request, and it shall contain the following: (a) Child’s full legal name, nickname, birth date, date of enrollment, current home address and home telephone number; (b) Full name of both parent(s)/guardian(s), work and home telephone numbers, or telephone number(s) where they can be reached during the time the child is in the group child care home; (c) Name(s), address(es) and telephone number(s) of person(s) who can assume responsibility for the child in an emergency if the parent(s)/guardian(s) cannot be reached; (d) Name, address and telephone number of family physician or health resource; (e) Name(s), address(es) and verification of identification, such as valid driver’s license, other picture identification or personal family code word of person(s) authorized to take the child from the group child care home; (f) Accurate records of daily attendance for each child; (g) Authorization from parent(s)/guardian(s) for child to obtain emergency medical treatment; (h) Authorization from parent(s)/guardian(s) for child to be transported to and from the group child care home during field trips and other activities away from the group child care home; (i) Authorization from parent(s)/guardian(s) for child to participate in swimming activities; and