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(f) Training records and conferences attended including dates and topics; (g) Commendations, disciplinary notices; (h) Date(s) of employment and termination date(s); (i) Reason(s) for termination; (j) Forwarding address of former employer, if available; (3) The personnel file of all employees who leave the Agency shall be maintained for a period of at least 3 years. B. Staff Functions and Qualifications (1) Staff shall be employed who have education, training and experience to equip them for duties assigned. An adequate number of staff shall be employed to perform administrative, supervisory and child care functions. (2) The Agency must ensure all staff and volunteers are in compliance with the background check requirements set forth in Regulation 114–4910(C)(6). (3) Agencies operating multistate programs under the supervision of an Executive Director shall serve or employ an assistant Director to whom the responsibility for administration of the South Carolina program shall be delegated. (4) The Executive Director or Assistant Director shall have as a minimum a Bachelor’s Degree and two years administrative experience in the field of human services. (5) The Executive Director or the Assistant Director shall: (a) Be a full-time resident of the State of South Carolina or a resident of a city located within twenty five (25) miles of the State’s border; (b) Be responsible for administration of policies and procedures established by the Board for operation of the Agency; (c) Be responsible for preparation, or assisting in the preparation of the annual budget, and control of expenditures according to budget allowance; (d) Be responsible for personnel matters including hiring, assigning duties, in-service training, supervision, evaluation of staff and terminations; (e) Be responsible for professional leadership and technical consultation to the Board, and for periodic evaluations of the Agency’s performance in terms of the conditions of licensure; (f) Represent the Agency in the community, maintain a good working relationship with other social agencies, services and resources within the community; (g) Shall demonstrate through confidential references, an acceptable professional standard of ability and integrity. In determining the qualifications of the Director, the Department may inquire into relevant information concerning the Director’s background, including but not limited to inquiries into complaints of unprofessional and unethical conduct. (6) There shall be at least one Casework Supervisor. The Executive Director or assistant Director may perform this function if qualified. (7) There shall be a minimum of one Casework Supervisor for every eight (8) Caseworkers. (8) There shall be sufficient clerical staff to keep correspondence, records, bookkeeping and files current and in good order. C. Staffing Requirements. Each supervisor shall be responsible for no more than eight (8) caseworkers. Caseworker’s caseloads shall be limited to allow for all the required contacts with the children, biological families, foster families, adoptive families, and collateral parties. D. Staff Development (1) The child placing agency shall have a written plan for the orientation, ongoing training and development of all staff members. (2) The child placing agency shall ensure that placement supervisors and child placement workers receive at least ten hours of training activities during each full year of employment. Activities related to supervision of the staff member’s routine tasks shall not be considered training activities for the purpose of this requirement.