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(a) Accidents or injuries involving any child occurring at the center requiring professional medical treatment, and (b) Child or staff occurrences of communicable diseases that the Department of Health and Environmental Control (DHEC) requires to be reported in its School Exclusion List. (2) The following incidents shall be reported to the Department immediately and may be investigated by the Department: (a) A death of a child or staff person that occurs at the center; (b) A child who is missing from the premises or who is left unattended in a vehicle operated by the child care center; (c) Accidents or injuries involving any child occurring at the center requiring emergency professional medical treatment; (d) Major structural damage to center; (e) Natural or man-made disasters, including extreme weather conditions, which cause the center to be closed for more than one day of scheduled operation; (f) An occurrence requiring the services of a fire or police department, which affects the health and safety of children; (g) Charges or convictions of crimes against the owner, director, or any staff person; (h) Reports of alleged child abuse involving the owner, director, or any staff person; (i) A follow-up report shall be submitted to the Department as soon as an investigation of the facility is completed and corrective action is taken; and (j) Parents should be notified if a legal or health issue occurs which impacts the health and safety of his/her child. This notification should occur at the time of pick-up or on the next day the child is in care. E. Death of a child (1) If the child dies while at the facility, the following shall be done: (a) Immediately notify emergency medical personnel, the child’s parents, and law enforcement; (b) Immediately notify the licensing agency; and (c) Provide information for children and parents as appropriate. F. Parent access and communication (1) The center shall permit the parent of a child in care free and full access to his or her child without prior notice, while their child is receiving care, unless there is a court order limiting parental access. This free access must not disrupt instructional activities and classroom routines. (2) The center shall develop a policy for the release of children, which includes a security system to prevent the inappropriate release of a child to an unauthorized person. This policy shall be communicated with the parent upon admission. (3) Parents shall be provided with the following information upon admission: (a) The right of parents to free and full access to their child in accordance with 114–503.F.(1); (b) The policy and procedures on release of children specified in 114–503.F.(2); (c) The program activity schedule for their child’s age group and child care area; (d) The parent’s responsibility to obtain necessary immunizations and physical examinations for their child; (e) The policy and procedures for the administration of medications; and (f) The policy and practices regarding the discipline and behavior management of children. This statement shall be re-signed if any discipline policy changes are made. (4) Parents and staff shall sign and date an agreement, maintained on file and updated annually, that both parties have read and understand all policies relating to the operation of the facility. G. Child records (1) The facility shall keep a separate record for each child.