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Training System database (SCCETS), as its main source of communication with partner agencies. The SCCETS database is a web-based provider portal which allows the state and partner agencies to enter and share participation data, outcome data, certifications, employment, case management notes and all pertinent information pertaining to the client’s participation in the E&T program (assessments, employment plans, support services provided, etc.). The state agency can view all data entered into the system by all contracted partner agencies. If the State uses a MIS system, describe the E&T related data that is tracked and stored in those systems (e.g. referrals, noncompliance with program requirements, provider determination, etc.), and whether the system(s) interact with each other. The SCCETS database has a secure portal that allows providers to determine a clients’ eligibility in real-time. Partner agencies can complete client assessments, employment plans, add clients to components, enter participation and outcome data from any computer. They can also enter support services and maintain case management notes. The SCCETS database allows providers to submit invoices and contract renewals. Partner agencies are able to view other components that their clients are participating in as well. Clients can also be referred through the system. Based on the data entered, the administrative team at the state office can download reports and get real-time program data. Provider determinations and reverse referrals are also communicated through the database. Management Evaluation (ME) review questionnaires and final reports are downloaded from the SCCETS database. Describe the State agency’s process for monitoring E&T providers’ program and fiscal operations. Include plans for direct monitoring such as visits, as well as indirect monitoring such as reviewing program data, financial invoices, etc. The state agency conducts annual Management Evaluation (ME) reviews for all contracted partner agencies. A review is conducted once a year for each provider. County office operations also conducts ME reviews. The frequency of the reviews are based on the size of the county’s average monthly SNAP household caseload. The reviews are scheduled as follows: • Annually - (large) 25,000 and Above • Bi-Annually – (medium) 5,000 – 24,999 • Tri-Annually – (small) less than 4,999 The ME reviews provide a systematic method of monitoring and assessing program operations. They also provide a basis to improve and strengthen program operations by identifying and correcting deficiencies. Prior to review for contracted partner agencies, the team will review the contract and scope of work, a review questionnaire, submitted invoices and all back-up documentation requested prior to the actual review. The ME review team also conducts participant case reviews. All reviews are conducted for a specific period of time with a minimum of three months, unless under special circumstances. During the review, the team conducts an entrance conference (to explain the review), interviews with staff, case file reviews, review on-site financial documents, perform program observations and conducts an exit conference (overall review comments). During the exit conference preliminary findings and or recommendations may be discussed. Prior to annual monitoring visits, the state agency provides technical assistance to new organizations to ensure they are prepared for compliance with programmatic and fiscal requirements by providing: • Onboarding of new partners (A scheduled meeting to review program requirements and responsibilities). Partners are able to ask questions and receive guidance and support. • Training on program operations (A scheduled training is conducted to train on required data entry into the database system. (participant eligibility, reporting, and case management) • Training on fiscal operations (A scheduled training is conducted to train on fiscal requirements and accountability (invoicing procedures, documentation, allowable costs) 1/29/26, 9:36 AM State Plan SC FY26 - Original Submission https://dam-fns.usda.gov/sites/default/files/microsite/snapet-scfy26stateplan//index.html 15/125